Board of Trustees Minutes
December 14, 2004
Supervisor Reaume called the meeting to order at 7:02 p.m. and led in the
Pledge of Allegiance to the Flag.
MEMBERS PRESENT:
Richard Reaume, Supervisor
Marilyn Massengill, Clerk
Ron Edwards, Treasurer
Kay Arnold, Trustee
Robert Doroshewitz, Trustee
Steven Mann, Trustee
Charles Curmi, Trustee, arrived at 7:18 p.m.
ABSENT: None
OTHERS PRESENT:
James Anulewicz, Public Service Director
Joe Bridgman, Deputy Clerk
Thomas Hollis, Public Works Manager
Mark Lewis, Chief Building Official
Randy Maycock, Fire Chief
Thomas Tiderington, Police Chief
Michael Bailey, Dietrich Bailey Associates
Timothy Cronin, Township Attorney
Sally Hodges, McKenna Associates
Seth Shpargel, McKenna Associates
Alice Geletzke, Recording Secretary
11 members of the public
D. APPROVAL OF AGENDA
Regular Meeting - Tuesday, December 14, 2004
Mrs. Massengill amended the agenda by removing Item J.7 under New Business,
Amend 2004 Special Assessment District Fund Budget, and by adding Item J.11, Set
Date for Public Hearing of Necessity for the Beacon Estates Subdivision Road
Rehabilitation SAD. She then moved to approve the agenda for the December 14,
2004, Board of Trustees Regular Meeting as amended. Seconded by Ms. Arnold.
Ayes all, with Mr. Curmi absent.
E. CONSENT AGENDA
E.1 Approval of Minutes
Regular Meeting -
Tuesday, November 9, 2004
Special Meeting -
Thursday, December 2, 2004
E.2 Approval of Township Bills
| |
|
Year 2004
|
| General Fund |
(101) |
$ 796,764.38 |
| Water/Sewer |
(592) |
1,519,549.94 |
| Improvement Revolving |
(246) |
271,632.39 |
| SWD |
(226) |
29,214.07 |
| Trust and Agency |
(701) |
17,500.00 |
| Tax Pool |
(703) |
- |
| Drug Forfeiture |
(265) |
- |
| Special Assessment Capital Project Fund
|
(805) |
- |
| |
Total:
|
$ 2,634,660.78 |
E.3 Approval of Utility Easements – N/A
E.4 Communications-Resolutions-Reports
A.
Communications
Thank you letter to Chief Maycock from Make-A-Wish
Foundation
B.
Resolutions – N/A
C. Reports
November, 2004, Monthly Report, Building Department
November, 2004, Monthly Report, Department of Public Works
November, 2004, Monthly Report, Fire Department
November, 2004, Monthly Report, Police Department
Mrs. Massengill moved to approve the Consent Agenda for the December 14, 2004,
Board of Trustees Regular Meeting as presented. Seconded by Ms. Arnold.
Ayes all, with Mr. Curmi absent.
F. PUBLIC COMMENT AND QUESTIONS
Mr. Richard Sharland asked if the retirement plan approved by the Board for
the Fire Department was a defined benefit plan and if that plan was organized
under Public Act 345.
Supervisor Reaume said the Board ratified their end of the agreement with IAFF
which has a provision that the firefighters could go to a defined benefit plan
if they do, in fact, ratify and all agree to participate in such a plan. He
wasn’t sure if it would be under PA 345.
G. PUBLIC HEARING – N/A
H. COMMUNITY DEVELOPMENT
H.1 Approval of the Single Family Cluster Housing
Option for
Plymouth Hollow (McClumpha/Ann
Arbor Rd Detached Residential
Condominium
Community)
Sally Hodges of McKenna Associates gave a PowerPoint presentation of the area.
Doug Smith of Robertson Brothers Company addressed the board, presented plans,
and answered questions.
Ms. Arnold moved to approve the Cluster Housing Option for Plymouth Hollow (McClumpha/Ann
Arbor Road Detached Single Family Residential Condominium Community),
Application 1848/0804, for property located east of McClumpha Road, south of Ann
Arbor Road, as recommended by the Planning Commission and subject to the
boundaries of the Cluster Option being as shown on Sheet L2, Conceptual Site
Plan, dated November 24, 2004. Seconded by Mr. Mann.
Ayes all.
I. UNFINISHED BUSINESS – N/A
J. NEW BUSINESS
J.1 Proposed Amendment to Noxious Weeds Ordinance –
1st reading
Ordinance No. C-2004-04
Township Attorney Timothy Cronin addressed the Board and answered questions.
The Board discussed the possibility of raising the limitations to weeds having a
height greater than 10 inches rather than 6 inches and lowering the maximum fine
to $200 instead of $500.
Supervisor Reaume indicated he would meet with the attorney to draft revisions
to the proposed amendment.
Mrs. Massengill moved to postpone the first reading of Ordinance No. C-2004-04,
amending the Noxious Weed Ordinance of the Charter Township of Plymouth Code of
Ordinances until the Regular Board Meeting of January 11, 2005. Supported by Mr.
Mann.
Ayes all.
J.2 Sanitary Sewer Agreement between Canton Township
and
Plymouth Township
Thomas Hollis, Public Works Manager, addressed the Board and answered questions.
Mr. Curmi moved to approve the agreement dated July 27, 2004, between the
Charter Township of Canton and the Charter Township of Plymouth for the
provision of sanitary sewer service for the DWSD Pumping Station located at
43147 Joy Road, Canton, MI 48187, per the recommendation of the DPW Manager.
Seconded by Ms. Arnold.
Ayes all.
J.3 Golfview Lane Sanitary Sewer Replacement
Michael Bailey, Township Engineer, addressed the Board and answered questions.
Mr. Doroshewitz moved to approve Change Order No. 1 – Final on the contract with
Sunset Excavating Company for the Golfview Lane Sanitary Sewer Replacement in
the amount of ($2,311.72) which will decrease the project total to $55, 012.28
and authorize the Supervisor and Clerk to execute same. Seconded by Ms. Arnold.
Ayes all.
J.4 Appoint the Township Supervisor and Clerk as the
authorized
official for the Township
Pension Plan
Resolution No.
04-12-14-55
Supervisor Reaume noted the need for changing the authorization is due to the
change in Township officials.
Ms. Arnold moved to approve Resolution No. 04-12-14-55, appointing the
Supervisor and Clerk of the Charter Township of Plymouth as the authorizing
official for the Township Pension Plan.
Ayes all on a roll call vote.
A copy of the resolution is attached to the official minutes and is on file in
the Clerk’s Office for public perusal.
J.5 Amend the 2004 General Fund Budget
Resolution No.
04-12-14-56
Supervisor Reaume indicated the reasons for amending the General Fund Budget.
Moved by Ms. Arnold to approve Resolution No. 04-12-14-56, adopting the Amended
General Fund Budget for 2004. Seconded by Mr. Mann.
Ayes all on a roll call vote.
A copy of the Resolution is attached to the official minutes and is on file in
the Clerk’s office for public perusal.
J.6 Amend the 2004 Improvement Revolving Fund Budget
Resolution No.
04-12-14-57
Mr. Mann moved to approve Resolution No. 04-12-14-57, adopting the amended 2004
Improvement Revolving Fund Budget. Seconded by Mr. Edwards.
Ayes all on a roll call vote.
A copy of the Resolution is attached to the official minutes and is on file in
the Clerk’s office for public perusal.
J.7 Amend the 2004 Special Assessment District Fund Budget
Resolution No. 04-12-14-58
This item was deleted from the agenda.
J.8 Amend the Plymouth Township Downtown Development
Authority
Budget for 2004
Resolution No.
04-12-14-59
Supervisor Reaume noted work has progressed more rapidly than anticipated,
requiring payment in 2004 rather than 2005, thus necessitating the shift of
monies from the 2005 budget. He indicated the DDA recommended approval at their
meeting on Monday, December 13.
Mr. Doroshewitz moved to approve Resolution No. 04-12-14-59, amending the
Plymouth Township Downtown Development Authority Budget for 2004. Seconded by
Mrs. Massengill.
ROLL CALL:
Ayes: Doroshewitz, Massengill, Arnold, Edwards, Mann, Reaume
Nays: Curmi
Motion carried.
A copy of the Resolution is attached to the official minutes and is on file in
the Clerk’s office for public perusal.
J.9 Amend the 2004 and Approve the 2005 Water and Sewer
Fund
Budgets
Resolution No.
04-12-14-60
Mrs. Massengill moved to approve Resolution No. 04-12-14-60, adopting the
Amended 2004 Water and Sewer Budgets and adopting the 2005 Water and Sewer
Budgets. Seconded by Ms. Arnold.
Ayes all on a roll call vote.
A copy of the Resolution is attached to the official minutes and is on file in
the Clerk’s office for public perusal.
J.10 Appointment of Robert Doroshewitz to the Zoning
Board
of Appeals
Term expiring
December 31, 2007
Mr. Edwards moved to approve the appointment of Trustee Robert Doroshewitz to
the Zoning Board of Appeals as the Plymouth Township Board’s liaison, term
ending December 31, 2007. Seconded by Ms. Arnold.
Ayes all.
J.11 Set date of Public Hearing of Necessity to January
11, 2005,
for the
Public Hearing of Necessity for the Beacon Estates
Subdivision
Road.
Ms. Arnold moved to set the date for the Public Hearing of Necessity to January
11, 2005, and add this item to the agenda for that meeting. Further moved to
approve Resolution No. 04-12-14-61, scheduling Hearing of Necessity for the
Beacon Estates Subdivision Road Rehabilitation SAD for January 11, 2005.
Seconded by Mr. Edwards.
Ayes all on a roll call vote.
The resolution reads as follows:
WHEREAS, the Township has received Petitions from record owners of land for the
creation of a Special Assessment District for road paving improvements in the
Beacon Estates Subdivision pursuant to Public Act 188 of 1954, as amended (MCLA
41.721 et seq) and the Township Supervisor has filed his/her Certificate setting
forth that the percentage of record owners of land by front footage within the
District is not less than 51%; and
WHEREAS, the Board of Trustees of the Charter Township of Plymouth has caused to
be prepared plans, specifications and estimates of costs for the paving and
improvement of the hereinafter described streets; and
WHEREAS, the Engineers of the Township have caused said plans and specifications
to be prepared and have filed the same with the Township together with
recommendations as to the cost thereof that should be paid by special
assessment, and the lands which should be included in the special assessment
district, and the same has been presented to, examined, and reviewed by the
Board of Trustees.
NOW, THEREFORE, BE IT RESOLVED THAT:
1) The Petitions received by the Township and the Supervisor’s Certificate
pertaining thereto shall be received by the Township Board and be filed as part
of the Minutes of the meeting.
2) The plans, specifications, estimate of costs and recommendations of the
Township Engineer shall be filed with the Township Clerk and shall be available
for public examination.
3) The Board of Trustees hereby tentatively approves the plans, specifications,
estimates of cost and recommendations of the Engineer for said improvements as
filed with the Township and presented to the township Board. The estimate of
costs of such construction is in the approximate amount of $493,505.00.
4) The Township Board hereby tentatively declares its intention to make the
hereinafter described improvement:
The proposed improvements shall consist of milling, and/or
pulverization, and/or removal of the existing bituminous road, and
placement of a new bituminous pavement course. In addition, select areas of
concrete curb and gutter will be removed and replaced, as necessary, to promote
positive drainage. The proposed improvements shall consist of two-lane asphalt
pavement constructed over the existing road, as well as miscellaneous driveway
and drainage work which may be needed to facilitate the placement of the asphalt
road pavement. The project commences at the south right-of-way line of North
Territorial Road and proceeds southward along Beacon Hill Drive approximately
1,100 feet where the road turns into Concord Drive and continues in a westward
direction for approximately 550 feet. The project continues southward along
Beacon Hill Drive for 580 feet to the north right-of-way line of Ann Arbor
Trail. The project also includes Beacon Hill Court commencing at the
intersection with Beacon Hill Drive extending to the east to its point of
terminus. In addition, Lighthouse Court commencing at the intersection with
Beacon Hill Drive and proceeding eastward and northward approximately 860 feet
to its point of terminus is included in the project. Concord Court from the
intersection with Concord Drive to its terminus is also included.
5) The Board of Trustees tentatively determines and designates the following
described lots and parcels of land as specially benefiting from said improvement
and constituting the Special Assessment District against which the cost of said
improvement shall be assessed:
The district limit for frontage along Beacon Hill Drive, Beacon Hill Court,
Concord Drive, Concord Court and Lighthouse Court consists of the following
parcel numbers: R-788-033-01-0001-000 through R-78-033-01-0024-000,
R-78-036-01-0025-000 through R-78-036-01-0042-000, R-78-036-02-0043-000 through
R-78-036-02-0056-000, R-78-036-05-0163-000, R-78-036-05-0164-000,
R-78-036-05-0172-000, R-78-036-05-0173-000, R-78-033-02-0079-000,
R-78-033-02-0080-000, R-78-033-01-0002-302 and R-78-033-01-0007-002.
6) The Township Board shall meet on the eleventh day of January, 2005, at 7:00
o’clock p.m. at the Township Hall in the Township of Plymouth located at 42350
Ann Arbor Road, Plymouth, Michigan 48170, for the purpose of reviewing said
proposed Special Assessment District, and hearing objections to the improvements
and creation of the Special Assessment District.
7) The Township Clerk shall give notice of said hearing to review the Special
Assessment District by causing notice thereof to be published in a newspaper of
general circulation at least two (2) times, the first time at least 10 days
prior to the date of hearing, and shall further give notice of said hearing by
mailing notice at least 10 days prior to the date of the hearing to the owner of
each lot and parcel of land subject to the Assessment. Said notice so published
and mailed shall be in a form as required by law.
8) All resolutions and parts of resolutions insofar as they conflict with the
provisions of this Resolution be and the same hereby are rescinded.
K. SUPERVISOR COMMENTS
Supervisor Reaume commented on the nomination by the Rotary Club of Scott
Linton as Policeman of the Year and Pat Conley as Firefighter of the Year.
He noted the grand opening on December 6, of New Liberty Bank in the Ann Arbor
Road corridor.
He stated that Senate Bill 928 now allows clerks of charter townships to satisfy
publication requirements for agendas and minutes by posting them on-line and in
their offices.
Mr. Reaume presented Mr. Mann with his Supervisor nameplate, various pictures,
and an engraved gavel to honor his years as Supervisor of Plymouth Township.
L. TRUSTEE COMMENTS
With regard to Item J.8, amending the DDA budget, Mr. Curmi asked if the 2005
budget should also have been amended since the money was being transferred from
the 2005 budget to the 2004 budget.
Mr. Reaume indicated the 2005 budget would be amended in 2005.
Mr. Anulewicz updated Mr. Curmi on the progress made toward the water tower and
Mr. Reaume updated him on Township Hall progress.
Ms. Arnold and Mr. Reaume discussed the possibility of election finance reports
being available on-line via the MERTS software.
Mr. Curmi wished everyone Happy Holidays.
M. PUBLIC COMMENT – There was none.
N. ADJOURN
Mrs. Massengill moved to adjourn the meeting. Seconded by Mr.
Edwards. Ayes all.
Meeting adjourned at 8:32 p.m.
______________________________________
Marilyn Massengill, Clerk
Charter Township of Plymouth
PLEASE TAKE NOTE; The Charter Township of Plymouth will provide
necessary reasonable auxiliary aids and services, such as signers for the
hearing impaired and audio tapes of printed materials being considered at all
Township Meetings, to individuals with disabilities at the Meetings/Hearings
upon two weeks notice to the Charter Township of Plymouth by writing or calling
the following: Human Resource Office, 42350 Ann Arbor Road, Plymouth, MI 48170.
Phone number (734) 354-3202 TDD units: 1-800-649-3777 (Michigan Relay Services)
|
