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E.3 Approval of Utility Easements E.4 Communications-Resolutions-Reports A. Communications F. PUBLIC COMMENT AND QUESTIONS – There
were none.
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| $13,900 | Senior Services (Plymouth Council on Aging & Senior Alliance) |
| $24,800 | Senior Transportation Program |
| $11,700 | Administration Previously Approved** |
| $66,600 | Multi-year Senior Center Improvements |
| $117,000 | TOTAL |
**The multi-year project was approved by the Board of Trustees on
February 11, 2003.
Seconded by Mr. Mann.
Ayes all.
H. COMMUNITY DEVELOPMENT
H.1 Rezoning Request for property on the north
side of North Territorial Road, between Ridge Road and Beck Road from R-1-E,
Single Family Residential to R-1-H, Single Family Residential.
(This item was postponed at the February 8, 2005 meeting to the
February 22, 2005 meeting)
Township Attorney Witthoff and Mr. Seaver, representing the sellers and
developer, addressed the Board and answered questions.
Ms. Arnold moved to approve the recommendation of the Planning Commission to
accept the applicant’s request to withdraw the petition to rezone the westerly
five acres of the subject property (R-78-038-99-0002-000) from R-1-E to R-1-H
and to rezone the remaining ten acres of the easterly portion of the subject
property (R-78-038-99-0001-000) from R-1-E to R-1-H subject to all of the
conditions as offered by the property owners and developers, on their own
volition without coercion by the Township, as described in the February 8, 2005,
letter of Mr. Anulewicz to the Planning Commission. Approval shall not take
effect until the Township’s Attorney has prepared for review, approval, and
signature of the Township Supervisor and Township Clerk a legal document
consistent with the new law regarding contract zoning. Seconded by Mr. Mann.
AYES: Arnold, Mann, Curmi, Massengill, Reaume
NAYS: Edwards
I. UNFINISHED BUSINESS
I.1 Improvement Revolving Fund Budgets
Supervisor Reaume stated the budget amendment is due to the revised estimate for
construction of the new Township Hall, Police and Fire Departments, per DeMattia
Group’s estimate dated February 22, 2005 (attached to minutes). The accepted
cost reductions are as follows:
| February 1, 2005 Estimate | $14,080,000 | |
| Accepted Cost Reductions | ||
| Police | ||
| Reduce area by 882 sq. ft. at east portion of Police Dept | 90,000 | |
| Eliminate sally port (1,376 sq. ft.) | 150,000 | |
| Reduce toilet count (6 fixtures) locker room is only area for toilet facilities except for lobby | 7,500 | |
| Reduce locker/shower room fixtures (3) | 3,500 | |
| Reduce locker count by 25 total | 3,000 | |
| Fire | ||
| Reduce overall area by 2,200 sq. ft. | 300,000 | |
| Town Hall | ||
| Eliminate lockers/showers @ fitness center | 5,000 | |
| Project Costs | ||
| Reduce furniture budget | 200,000 | |
| Communications antenna | 150,000 | |
| Eliminate audio/visual system | 50,000 | |
| Eliminate appliance budget | 10,000 | |
| Notes | ||
| All costs are net Re-Design Fees and must be verified after final design with subcontractor pricing. | ||
| TOTAL ACCEPTED COST REDUCTIONS | 969,000 | |
| NEW PROJECT COST WITH ACCEPTED COST REDUCTIONS | $13,111,000 |
Mrs. Massengill moved to approve Resolution 05-02-22-08, adopting the Amended
Improvement Revolving Fund Budget for 2005. Seconded by Mr. Edwards.
Ayes all on a roll call vote.
The resolution reads as follows:
WHEREAS, the Township Supervisor has presented the Amended 2005 Budget for the
Improvement Revolving Fund, and
WHEREAS, the Board of Trustees has been advised of the contents of said Budgets;
NOW, THEREFORE, BE IT RESOLVED, that the Improvement Revolving Fund Budget be
approved as presented:
|
Recommended 2005 Budget |
Changes | Amended 2005
Budget |
|
| REVENUE | |||
| Interest Income | $ 100,000.00 | $ 100,000.00 | |
| Bond Proceeds | $ - | $ - | |
| Grants | $ - | $ - | |
| Sale of Capital Assets | $ 3,000,000.00 | $ - | $ 3,000,000.00 |
| TOTAL REVENUE | $ 3,100,000.00 | $ - | $ 3,100,000.00 |
| EXPENSES CAPITAL |
|||
| Land/Other | $ 9,600,000.00 | $ 1,111,000.00 | $ 10,711,000.00 |
| Park | $ 220,000.00 | $ 220,000.00 | |
| Fire Department | $ 114,905.00 | $ 114,905.00 | |
| Sheldon Rd. Underpass | - | - | |
| Debt Payment | $ 522,000.00 | $ - | $ 522,000.00 |
| TOTAL EXPENSES | $10,456,905.00 | $ 1,111,000.00 | $ 11,567,905.00 |
| Operating Transfers | |||
| From General Fund | $ - | $ 1,111,000.00 | $ 1,111,000.00 |
| From Water and Sewer | $ 1,850,000.00 | $ - | $ 1,850,000.00 |
| From PCFD | $ 49,946.00 | $ - | $ 49,946.00 |
| Transfer from SAD | $ 200,000.00 | $ - | $ 200,000.00 |
| Beg Fund Balance | $ 5,575,022.00 | $ - | $ 5,575,022.00 |
| Ending Fund Balance | $ 318,063.00 | $ 318,063.00 |
J. NEW BUSINESS
J.1 Municipal Employees' Retirement System of
Michigan Membership Agreement
Resolution No.
05-02-22-05
Ms. Arnold moved to postpone adoption of the Municipal Employees’ Retirement
System of Michigan Membership Agreement for up to two weeks to enable the
Township Attorney to review it.
Ayes all.
J.2 Corporate Cleaning Group
Building Official Mark Lewis and Len Yakuber of Corporate Cleaning Group
addressed the Board and answered questions.
Mr. Edwards moved to award the cleaning contract to Corporate Cleaning Group in
the amount of $2,040.00 per month, and authorize the Supervisor and Clerk to
execute the contract documents.
Ayes all.
J.3 Grant application for purchase of upcoming
phase of Voting System Purchase
Proof of
Authority for entering into upcoming Grant Agreements with the State
Resolution
No. 05-02-22-06
Clerk Massengill addressed the Board and answered questions regarding the
necessity for entering into the Grants Agreement with the State.
Mr. Curmi moved to approve Resolution No. 05-02-22-06, authorizing the Clerk to
enter into and sign the Grant Agreements with the State of Michigan for the
purchase of Optical Scan Voting System and related Election management System
Software to comply with the Help America Vote Act (HAVA). Seconded by Mr.
Edwards.
Ayes all on a roll call vote.
The resolution reads as follows:
WHEREAS, the Charter Township of Plymouth Board of Trustees wishes to apply to
the Secretary of State for a grant to purchase an optical scan voting system and
related Election Management system (EMD) software to comply with the Help
America Vote (HAVA).
WHEREAS, the Charter Township of Plymouth Board of Trustees has chosen to submit
a grant application for a new optical scan voting system in 2005.
NOW, THEREFORE, BE IT RESOLVED that the Charter Township of Plymouth Clerk is
authorized to submit this grant application on behalf of Plymouth Charter
Township, County of Wayne on this day of February 22, 2005.
J.4 Wayne County Annual Permit "C's" for 2005 for the
following: Street Sweeping,
Calcium Magnesium
Chloride, Water Mains, Sanitary Sewers, Sidewalks
and the 2005 (MDOT)
Michigan Department of Transportation Annual Permit
Resolution No.
05-02-22-07
Thomas Hollis, Public Works Manager, addressed the Board and answered questions.
Mr. Curmi asked that the street sweeping schedules be published on the web site
and on cable, as well as in the newsletter.
Mr. Edwards moved to authorize the Township Supervisor to sign the Annual Permit
“C’s”, MDOT Permit, and approve the Performance and Indemnification Resolution
No. 05-02-22-07 allowing the Charter Township of Plymouth to work within the
rights-of-way of roads under the jurisdiction of the County of Wayne and State
of Michigan.
Ayes all on a roll call vote.
The resolution reads as follows:
WHEREAS, the Charter Township of Plymouth, hereinafter referred to as the
“GOVERNMENTAL BODY,” periodically applies to the Michigan Department of
Transportation, hereinafter referred to as the “DEPARTMENT,” for permits,
referred to as “PERMIT,” to construct, operate, use and/or maintain utility or
other facilities, or to conduct other activities on, over and under state
trunkline rights-of-way at various locations within and adjacent to its
corporate limits;
NOW, THEREFORE, in consideration of the DEPARTMENT granting such PERMIT, the
GOVERNMENTAL BODY agrees that:
Each party to this Agreement shall remain responsible for any claims arising out
of their own acts and/or omissions during the performance of this Agreement, as
provided by law.
This Agreement is not intended to increase either party’s liability for, or
immunity from, tort claims.
This Agreement is not intended, nor shall it be interpreted, as giving either
party hereto a right of indemnification, either by Agreement or at law, for
claims arising out of the performance of this Agreement.
1. Any work performed for the GOVERNMENTAL BODY by a contractor or subcontractor
will be solely as a contractor for the GOVERNMENTAL BODY and not as a contractor
or agent of the DEPARTMENT. Any claims by any contractor or subcontractor will
be the sole responsibility of the GOVERNMENTAL BODY. The DEPARTMENT shall not be
subject to any obligations or liabilities by vendors and contractors of the
GOVERNMENTAL BODY or their subcontractors or any other person not a party to the
PERMIT without its specific prior written consent and notwithstanding the
issuance of the PERMIT.
2. The GOVERNMENTAL BODY shall take no unlawful action or conduct, which arises
either directly or indirectly out of its obligations, responsibilities, and
duties under the PERMIT which results in claims being asserted against or
judgment being imposed against the State of Michigan, the Michigan
Transportation Commission, the DEPARTMENT, and all officers, agents and
employees thereof and those contracting governmental bodies performing permit
activities for the DEPARTMENT and all officers, agents, and employees thereof,
pursuant to a maintenance contract. In the event that the same occurs, for the
purposes of the PERMIT, it will be considered as a breach of the PERMIT thereby
giving the State of Michigan, the DEPARTMENT, and/or the Michigan Transportation
Commission a right to seek and obtain any necessary relief or remedy, including,
but not by way of limitation, a judgment for money damages.
3. It will, by its own volition and/or request by the DEPARTMENT, promptly
restore and/or correct physical or operating damages to any State trunkline
right-of-way, resulting from the installation, construction, operation and/or
maintenance of the GOVERNMENTAL BODY’s facilities according to PERMIT issued by
the DEPARTMENT.
4. With respect to any activities authorized by PERMIT, when the GOVERNMENTAL
BODY requires insurance on its own or its contractor’s behalf it shall also
require that such policy include as named insured the
State of Michigan, the Transportation Commission, the DEPARTMENT, and all
officers, agents and employees thereof and those governmental bodies performing
permit activities for the DEPARTMENT and all officers, agents, and employees
thereof, pursuant to a maintenance contract.
5. This incorporation the DEPARTMENT of this resolution as part of a PERMIT does
not prevent the DEPARTMENT from requiring additional performance security or
insurance before issuance of a PERMIT.
6. This resolution shall continue in force from this date until cancelled by the
GOVERNMENTAL BODY or the DEPARTMENT with no less than thirty (30) days prior
written notice to the other party. It will not be cancelled or otherwise
terminated by the GOVERNMENTAL BODY with regard to any PERMIT which has already
been issued or activity which has already been undertaken.
BE IT FUTHER RESOLVED, that the following position(s) are authorized to apply to
the Michigan Department of Transportation for the necessary permit to work
within state trunkline right-of-way on behalf of the GOVERNMENTAL BODY.
Richard M. Reaume, Township Supervisor
James D. Anulewicz, DPS Director
Thomas R. Hollis, DPW Manager
K. SUPERVISOR COMMENTS
Supervisor Reaume indicated the Ruby Tuesday’s Restaurant proposes to
construct in the Beck and Five Mile Road area and intends to obtain a liquor
license from Wayne County because there are no more available in the Township.
He announced the resignation of Darwin Seaman from the Civil Service Commission.
L. TRUSTEE COMMENTS
Mr. Curmi was assured by Fire Chief Maycock that the list of transports is
being sent to the City of Plymouth.
Mr. Curmi felt a great job was being done on the cost reduction opportunities
list and felt all department heads should be participating.
M. PUBLIC COMMENT
Mr. Jim Gurd was concerned that Fire Station No. 1 might be closed, but was reassured it is to be built along with the new Township Hall and Police Station.
N. ADJOURN
Mrs. Massengill moved to adjourn the meeting. Seconded by Mr. Edwards.
Ayes all.
The meeting was adjourned at 8:27 p.m.
__________________________
Marilyn Massengill, Clerk
Charter Township of Plymouth
PLEASE TAKE NOTE; The Charter Township of Plymouth will provide
necessary reasonable auxiliary aids and services, such as signers for the
hearing impaired and audio tapes of printed materials being considered at all
Township Meetings, to individuals with disabilities at the Meetings/Hearings
upon two weeks notice to the Charter Township of Plymouth by writing or calling
the following: Human Resource Office, 42350 Ann Arbor Road, Plymouth, MI 48170.
Phone number (734) 354-3202 TDD units: 1-800-649-3777 (Michigan Relay Services)
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