Board of Trustees Minutes
May 24, 2005
Supervisor Reaume called the meeting to order at 7:00 p.m.
Mrs. Massengill informed the Board of the passing of David Brashaw, Records
Manager, a 15-year employee of the Township. A moment of silence was observed in
his memory.
Supervisor Reaume led in the Pledge of Allegiance to the Flag.
MEMBERS PRESENT:
Richard Reaume, Supervisor
Ron Edwards, Treasurer
Marilyn Massengill, Clerk
Kay Arnold, Trustee
Charles Curmi, Trustee
Robert Doroshewitz, Trustee
Steven Mann, Trustee
ABSENT: None
OTHERS PRESENT:
James Anulewicz, Director of Public Service
Joe Bridgman, Deputy Clerk
Thomas Tiderington, Police Chief
Susan Vignoe, Solid Waste & Public Service Coordinator
Michael Bailey, Dietrich Bailey Associates
Timothy Cronin, Township Attorney
Sally Hodges, McKenna Associates
Alice Geletzke, Recording Secretary
21 members of the public
D. APPROVAL OF AGENDA
Regular Meeting - Tuesday, May 24, 2005
Mrs. Massengill added the following items to the agenda under New Business: J.3,
Approval of Household Hazardous Waste Bid; and J.4, Municipal Employees’
Retirement system of Michigan Electronic Payment of Invoices. She then moved to
approve the Agenda for the Board of Trustees Regular Meeting of May 24, 2005, as
amended. Seconded by Mr. Edwards.
Ayes all.
E. CONSENT AGENDA
E.1 Approval of Minutes
Regular
Meeting - Tuesday, May 10, 2005
E.2 Approval of Township Bills
| |
|
Year 2005 |
| General Fund |
(101) |
$310,992.77 |
| General Fund Loan to Downtown Development
Authority |
(101) |
- |
| Water/Sewer |
(592) |
300,625.23 |
| Improvement Revolving |
(246) |
61,256.00 |
| SWD |
(226) |
4,276.20 |
| Trust and Agency |
(701) |
- |
| Tax Pool |
(703) |
- |
| Drug Forfeiture |
(265) |
- |
| Special Assessment Capital Project Fund
|
(805) |
- |
| |
Total: |
$677,150.20 |
E.3 Approval of Utility Easements – N/A
E.4 Communications-Resolutions-Reports
A.
Communications – N/A
B.
Resolutions – N/A
C.
Reports
April, 2005, Monthly Report, Building Department
April, 2005, Monthly Report, Police Department
April, 2005, Monthly Report, Fire Department
April, 2005, Monthly Report, Department of Public Works
Mrs. Massengill moved to approve the Consent Agenda for the Board of Trustees
Regular Meeting of Tuesday, May 24, 2005, as submitted. Seconded by Mr. Edwards.
Ayes all.
F. PUBLIC COMMENT AND QUESTIONS
Mr. Don Schnettler had questions regarding the amount needed from the general
fund to operate the Police and Fire Departments. Mr. Edwards explained that the
Police and Fire Departments are part of the general fund as are other
departments. Currently, approximately $2.2 million is taken from the general
fund beyond what the millage generates. Mr. Schnettler also questioned the
newspaper article regarding the possible purchase of the Miller Woods nature
preserve from the school district by the Township. Mr. Reaume pointed out that a
homeowner suggested that the Township should purchase the property. The area is
in the Township Master Recreation Plan and there may be grants available if
applied for.
Jackie Fink, a resident of the City of Plymouth at 1407 S. Sheldon, asked for
support in keeping the Senior Van going. She was assured that the Township
currently has no plans to drop the van service; however, if the City of Plymouth
chooses to withdraw from the program, Township funds cannot be used for
transportation of City of Plymouth residents.
G. PUBLIC HEARING – N/A
H. COMMUNITY DEVELOPMENT
H.1 Approval of the Single Family Cluster
Housing Agreement and the
Final Site
Plan for Village Manor of Plymouth
Sally Hodges of McKenna Associates and applicant Michael Verpoort of VGW
Development Co. addressed the Board and answered questions.
Ms. Arnold moved to approve the Single Family Cluster Housing Agreement and
Final Site Plan for Village Manor of Plymouth, Application 1699P/0102, as
recommended by the Planning Commission. Seconded by Mr. Edwards.
Ayes all.
I. UNFINISHED BUSINESS
I.1 Township Hall/Police & Fire Project Update
Mr. Jack Michael of DeMattia Group presented and discussed a Project Status
Report and a Subcontract Award Summary, both dated May 23, 2005. The Board
agreed to extend the next bid opening date from May 31 to June 2 at 2 p.m.
because of the Memorial Day Holiday, with potential bidders to be notified by
DeMattia Group.
Mr. Dan Jacobs of A3C, architects for the project, presented their report and
discussed requested project bid alternates with the Board. The Board agreed to
eliminate the following bid alternates as listed in the report of A3C:
Alternate #10—Ceramic tile medallion for the Township Hall lobby floor.
Alternate #11—Provide ceramic tile stair treads with painted riser in lieu of
carpet treads and risers with rubber stair nosings.
Alternate #13—Provide FM200 Fire Suppression in computer rooms in lieu of
automatic sprinkler systems.
The Board reiterated their request for brief weekly project updates from A3C.
I.2 Sewer Use Ordinance Amendment
Resolution No.
05-05-24-16
Township Attorney Tim Cronin indicated that WTUA also wanted the Township to
pass Resolution No. 05-05-24-16 in conjunction with the Sewer Use Ordinance
Amendment.
Mr. Edwards moved to approve Resolution No. 05-05-24-16, approving the Sewer Use
Ordinance Amendments. Seconded by Mrs. Massengill.
Ayes all on a roll call vote.
A copy of the Resolution is on file in the Clerk’s office for public perusal.
J. NEW BUSINESS
J.1 Approval of Solid Waste Contract
Director of Public Services Jim Anulewicz reviewed the bids received for the
Solid Waste Contract and answered questions from the Board.
Mr. Mann moved to award the contract for Solid Waste and Recycling Services to
Allied Waste Systems, Inc. (Great Lakes Waste Services) and authorize the
Supervisor and Clerk to execute same. Seconded by Mrs. Massengill.
Ayes all.
Mr. Mann thanked Republic Waste for their past services.
J.2 2005 Sidewalk Repair Program
Township Engineer Bailey addressed the Board and answered questions.
Mr. Curmi moved to award the 2005 Sidewalk Repair Contract to G.V. Cement
Contracting Company in the amount of $45,795.00, and to authorize the execution
of the contract documents by the Supervisor and Clerk. Seconded by Mr. Edwards.
Ayes all.
J.3 Approval of Household Hazardous Waste Bid
Jim Anulewicz, Director of Public Service, addressed the Board and answered
questions.
Mr. Doroshewitz moved to award the bid for Household Hazardous Waste Collection
bid submitted by the Environmental Quality Company and authorize the Clerk and
Supervisor to enter the contract with the Environmental Quality Company.
Seconded by Mr. Mann.
Ayes all.
Mr. Mann complimented everyone on how well Hazardous Waste Day was handled.
J.4 Municipal Employees’ Retirement System of
Michigan Electronic
Payment of Invoices
Resolution No.
05-05-24-17
Mr. Mann moved Resolution No. 05-05-24-17, approving the MERS payment of
invoices. Seconded by Mr. Doroshewitz.
Ayes all on a roll call vote.
The Resolution reads as follows:
WHEREAS, the Charter Township of Plymouth is a participating municipality in the
Municipal Employees’ Retirement System of Michigan (“MERS”); AND
WHEREAS, pursuant to the Municipal Employees’ Retirement Board requirements,
effective January 1, 2004, monthly contribution payments will be required to be
paid electronically, (eBill) and for those municipalities not doing so, an
administrative fee will be assessed; and
WHEREAS, pursuant to 2002 PA 738 authorizing electronic transactions of public
funds, the governing body of a municipality must authorize electronic
transactions; and
WHEREAS, the Charter Township of Plymouth wishes to be in compliance with the
electronic payment of monthly contributions, and accordingly will initiate both
the timing and which invoices it intends to pay.
NOW, THEREFORE, BE IT RESOLVED, that the governing body directs the electronic
payment of future MERS invoices subject to initiation and timing of the payment
as directed by this municipality’s authorized official.
K. SUPERVISOR COMMENTS
Supervisor Reaume indicated the YCUA expansion is going well.
A proclamation has been given the 2005 graduating classes of both Canton and
Salem High Schools.
Police Officers Robert Antal and Eric Anderson’s have completed their one year
promotional probationary period.
Fire Captain Douglas Eldrige is retiring.
Plan Review 3, the final plan review for the Sheldon Road underpass, is being
held at the North Wayne Yard on June 7.
Cost-savings attempts are still being examined such as memberships and dues and
the possibility of self-insuring instead of maintenance contracts. Discretionary
overtime has been eliminated.
Board requests for information from staff members should be coordinated only
through the Supervisor, Clerk or Treasurer.
L. TRUSTEE COMMENTS
The Board discussed their receipt and non-receipt of various e-mails.
Mr. Curmi expressed a desire that Board members review a draft of the upcoming
newsletter.
M. PUBLIC COMMENT
Mr. Rick Coon, a resident of Gold Arbor, indicated there would be ongoing
concerns of residents in his area regarding upcoming changes in the Wycoff Steel
property by Phoenix Development and requested the Township keep the residents
informed and updated as changes take place.
Mr. Anulewicz invited Mr. Coon to contact his office to set up an e-mail chain
for dissemination of information about the project.
N. ADJOURN
Mr. Edwards moved to adjourn the meeting. Seconded by Ms.
Arnold.
Ayes all.
The meeting was adjourned at 9:47 p.m.
__________________________
Marilyn Massengill, Clerk
Charter Township of Plymouth
PLEASE TAKE NOTE; The Charter Township of Plymouth will provide
necessary reasonable auxiliary aids and services, such as signers for the
hearing impaired and audio tapes of printed materials being considered at all
Township Meetings, to individuals with disabilities at the Meetings/Hearings
upon two weeks notice to the Charter Township of Plymouth by writing or calling
the following: Human Resource Office, 42350 Ann Arbor Road, Plymouth, MI 48170.
Phone number (734) 354-3202 TDD units: 1-800-649-3777 (Michigan Relay Services)
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