Board of Trustees Minutes
June 14, 2005
Supervisor Reaume called the meeting to order at 7:30 p.m. and led in the
Pledge of Allegiance to the Flag.
MEMBERS PRESENT:
Richard Reaume, Supervisor
Ron Edwards, Treasurer
Marilyn Massengill, Clerk
Kay Arnold, Trustee
Charles Curmi, Trustee
Robert Doroshewitz, Trustee
Steven Mann, Trustee
ABSENT: None
OTHERS PRESENT:
Joe Bridgman, Deputy Clerk
Thomas Tiderington, Police Chief
Michael Bailey, Dietrich Bailey Associates
Timothy Cronin, Township Attorney
Sally Hodges, McKenna Associates
Alice Geletzke, Recording Secretary
17 members of the public
Anthony Minghine, Finance Director of Canton Township, representing the
Governmental Finance Officers Association, presented the Excellence in Financial
Reporting Award to Treasurer Ron Edwards. This is the second year Plymouth
Township has won this award, the highest that can be achieved in governmental
accounting.
Trustee Arnold presented a Proclamation to John Hasluck, recognizing his service
to Plymouth Township's Planning Commission.
D. APPROVAL OF AGENDA
Regular Meeting - Tuesday, June 14, 2005
Mrs. Massengill amended the Agenda by removing Item J.3 under New Business, Bid
Approval for Roofing – New Township Hall Site. She then moved to approve the
Agenda for the Board of Trustees Regular Meeting of Tuesday, June 14, 2005, as
amended. Seconded by Ms. Arnold.
Ayes all.
E. CONSENT AGENDA
E.1 Approval of Minutes
Regular
Meeting - Tuesday, May 24, 2005
Special
Meeting - Wednesday, June 1, 2005
E.2 Approval of Township Bills
| |
|
Year 2005
|
| General Fund |
(101) |
$ 819,462.08 |
General Fund
Loan to Downtown Development Authority |
(101) |
- |
| Water/Sewer |
(592) |
1,247,825.60 |
| Improvement Revolving ** |
(246) |
814,600.17 |
| SWD |
(226) |
95,258.28 |
| Trust and Agency |
(701) |
1,000.00 |
| Tax Pool |
(703) |
- |
| Drug Forfeiture |
(265) |
165.77 |
| Special Assessment Capital Project Fund
|
(805) |
4,598.75 |
| |
Total:
|
$2,982,910.65 |
| ** Note: This amount includes a DeMattia
invoice of $462,637.19 which is subject to A3C's approval
as per A3C's contract with the Charter Township of
Plymouth |
|
|
E.3 Approval of Easements
Mohammad A.
Salameh, 51385 Plymouth Ridge Drive (sign easement)
International
Brothers of Teamsters Local 243 Building Corporation
of Michigan,
Schoolcraft Manor Subdivision No. 3
E.4 Communications-Resolutions-Reports
A.
Communications
Thank you letter from Roger L. Kehrier to Sergeant Rapson
B.
Resolutions – N/A
C. Reports –
N/A
Mrs. Massengill moved to approve the Consent Agenda for the Board of Trustees
Regular Meeting of Tuesday, June 14, 2005, as presented with the exception of
the Township bills. Seconded by Ms. Arnold.
Ayes all.
After discussion on the bills, Ms. Arnold moved to approve payment of the
Township bills listed in the Consent Agenda for the meeting of Tuesday, June 14,
2005. Seconded by Mr. Edwards.
Ayes all.
F. PUBLIC COMMENT AND QUESTIONS – There
was none.
G. PUBLIC HEARING
G.1 Request from Koyo Corporation of
U.S.A. for a twelve year Industrial
Facilities Exemption for an addition to an existing building including
new
machinery, equipment, furniture and fixtures to be installed within
the
facility located at
47771
Halyard Drive
Resolution No. 05-06-14-18
Mr. Scott McBroom, Controller, and Mr. Hiroyuki Miyazaki, Tech Center General
Manager, addressed the Board and answered questions.
Mr. Reaume opened the Public Hearing at 8:03 p.m. There being no public comment,
the Public Hearing was closed at 8:04 p.m.
Mr. Edwards moved adopt Resolution No. 05-06-14-18, granting the request for a
twelve (12) year Industrial Facilities Exemption Certificate for Koyo
Corporation of U.S.A., covering an addition to their existing building located
at 47771 Halyard Drive, Lot 29, Metro West Technology Park, Plymouth Township,
Wayne County, Michigan. Seconded by Ms. Arnold.
ROLL CALL: AYES: Edwards, Arnold, Curmi, Mann, Reaume
NAYS: Doroshewitz, Massengill
Motion carried.
The Resolution reads as follows:
WHEREAS, pursuant to P.A. 198 of 1974, as amended, after a duly noticed public
hearing held on April 8, 1986, the Board of Trustees of the Charter Township of
Plymouth, by resolution, established an Industrial Development District for
Metro West Technology Park, Plymouth Township, Wayne County, Michigan; and
WHEREAS, Koyo Corporation of U.S.A. filed an application on May 02, 2005,
requesting a twelve (12) year Industrial Facilities Exemption Certificate, with
respect to an addition to their existing facility, including the cost of new
machinery, equipment, furniture and fixtures; and
WHEREAS, before acting on said application, the Board of Trustees held a public
hearing on Tuesday, June 14, 2005, in the Meeting Room of the Township Hall
commencing at 8:03 p.m., at which hearing the applicant, the assessor, and
representatives of the affected taxing units were given written notice and were
afforded an opportunity to be heard on said application; and
WHEREAS, the construction of the addition to the existing facility and
installation of the new machinery, equipment, furniture and fixtures within the
facility had not begun earlier than six (6) months before May 02, 2005, the date
of the acceptance of the application for the Industrial Facilities Exemption
Certificate; and
WHEREAS, completion of the addition and installation of said machinery,
equipment, furniture and fixtures is calculated to and will, at the time of
issuance of the certificate, have the reasonable likelihood to retain, create or
prevent the loss of employment in the Charter Township of Plymouth; and
WHEREAS, the aggregate SEV of real and personal property exempt from ad valorem
taxes within the Charter Township of Plymouth, after granting this certificate
will exceed 5% of an amount equal to the sum of the SEV of the unit, plus the
SEV of personal and real property thus exempted;
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the Charter Township
of Plymouth that:
1. The Board of Trustees finds and determines that the granting of the
Industrial Facilities Exemption Certificate, considered together with the
aggregate amount of certificates previously granted and currently in force under
Act No. 198 of Public Acts of 1974, as amended, and Act No. 255 of the Public
Acts of 1978, as amended, shall not have the effect of substantially impeding
the operation of the Charter Township of Plymouth, or impairing the financial
soundness of a taxing unit which levies ad valorem property taxes in the Charter
Township of Plymouth.
2. The application of Koyo Corporation of U.S.A. for an Industrial Facilities
Exemption Certificate with respect to the addition to an existing facility and
the addition of new machinery, equipment, furniture and fixtures to be acquired
and installed on the following described parcel of real property situated within
an Industrial Development District, to wit:
47771 Halyard Drive
Lot 29
Metro West Technology Park
be and the same is hereby approved.
3. The Industrial Facilities Exemption Certificate, when issued, shall be and
remain in effect for a period of twelve (12) years, after completion, in
accordance with Township requirements and applicable statutory provisions found
in MCL et seq.
H. COMMUNITY DEVELOPMENT
H.1 Approval of the Single Family Cluster
Housing Agreement and the
Final Site
Plan for Saddlebrook Single Family Condominiums
Sally Hodges of McKenna Associates gave a PowerPoint presentation of the area,
addressed the Board and answered questions.
Jim Clarke of Robertson Brothers presented plans and answered questions.
Greg Fike of Rockledge Drive read his objections to the proposed home to be
built on the triangular piece of property abutting his. He concerns centered on
loss of open space, loss of the vistas from his back yard, and potential for
decline in his property value.
Mr. Edwards felt more open space should be preserved.
Ms. Arnold moved to approve the Single Family Cluster Housing Agreement and
Final Site Plan for Saddlebrook Single Family Condominiums, Application
1867/0105, for the property located east of McClumpha Road, south of Ann Arbor
road, as recommended by the Planning commission with notations as on the plans.
Seconded by Mr. Doroshewitz.
AYES: Arnold, Doroshewitz, Curmi, Massengill, Mann, Reaume
NAYS: Edwards
Motion carried.
Mrs. Massengill expressed her wish for assurances that representatives from
Robertson Brothers would meet with Mr. Fike and Mr. Anulewicz to discuss the
buffer area.
The Board recessed at 9:05 p.m. and returned to session at 9:20 p.m.
I. UNFINISHED BUSINESS
I.1 New Township Hall Update
Mr. Jack Michael of DeMattia Group updated the Board on progress on the new
Township Hall. He presented the Project Status Report dated 6/14/05.
Mr. Mann moved to have the footings poured for the Police Department Sally Port.
Seconded by Ms. Arnold.
AYES: Mann, Arnold, Doroshewitz, Edwards, Massengill, Reaume
NAYS: Curmi
Motion carried.
J. NEW BUSINESS
J.1 Recommendation and Conditional Contract
Award for Beacon Estates
SAD Paving Project,
Establish Public Hearing Assessment
Resolution No.
05-06-14-19
Mrs. Massengill moved to approve Resolution 05-06-14-19, scheduling the Hearing
of Assessment for the Beacon Estates SAD Paving Project for June 28, 2005.
Seconded by Ms. Arnold.
Ayes all on a roll call vote.
The Resolution reads as follows:
WHEREAS, the Supervisor of the Township has, in accordance with Resolution of
the Township Board and the laws and statutes pertinent thereto, cause to be
prepared a special assessment roll covering all the parcels of land in the
Beacon Estates Assessment District according to the relation of the benefit of
each parcel of land to the total benefit to all parcels of land in such Special
Assessment District and has affixed thereto his/her Certificate a required by
said resolution.
NOW, THEREFORE, BE IT HEREBY RESOLVED as follows:
1. That said special assessment roll shall be filed with the Township Clerk and
shall be available for public examination during regular working hours of
regular working days prior to the public hearing upon the same shall further be
examined at such public hearing.
2. That the Township Board shall meet at 7:00 o’clock p.m. on June 28, 2005 at
the Plymouth Township Hall located at 42350 Ann Arbor Road, within the Township,
to review such special assessment roll and hear any objections thereto.
3. That the Township Clerk shall cause notice of such hearing and the filing of
such assessment roll to be published twice in the newspaper of general
circulation in the Township prior to the date of the hearing with the first
publication being not less than ten (10) days prior to the hearing and shall
further cause notice of such hearing to be mailed by First class Mail to all
owners of or persons interested in property within the Beacon Estates Paving
Assessment District also at least ten (10) days prior to said hearing, all in
accordance with law and statute provided.
4. All resolutions and parts of resolutions insofar as they conflict with the
provisions of the within Resolution are hereby rescinded.
J.2 Bid Approval for Masonry – New Township Hall
Site
Jack Michael of DeMattia Group explained the bids sought and received, and their
recommendation for the contract award.
Mr. Mann moved authorization to award the contract for Bid Category 3A Masonry
work to Brend Contracting of Shelby Township, Michigan, for the amount of
$1,016,673. Seconded by Mrs. Massengill.
Ayes all.
J.3 Bid Approval for Roofing – New Township Hall
Site
This item was removed from the agenda.
J.4 Bid Approval for Elevator – New Township Hall
Site
Mr. Michael explained that the bid from ThyssenKrup Elevator included stainless
steel doors, which makes it the lowest bid of the two bidders received.
Mr. Mann moved authorization to award the contract for Bid Category 3K Elevator
Work to ThyssenKrup Elevator of Oak Park, Michigan, for the amount of $40,400.
Seconded by Mrs. Massengill.
Ayes all.
J.5 Proposed Elevated Water Storage Tank
Township Engineer Michael Bailey addressed the Board and answered questions.
Board members asked Mr. Bailey for an estimate of the scope of work for this
project, including a plan on a fixed-price basis.
Mr. Mann moved to authorize the Township Engineer, Dietrich, Bailey and
Associates, P.C., to advertise for bids for the new elevated water tank and
bring the bids back to the Board for further consideration. Seconded by Ms.
Arnold.
Ayes all.
J.6 Setting Fees for Electronic Data/FOIA
Requests
Mr. Edwards moved to postpone the setting of fees for the voter registration
list and the assessment roll database (electronic format) under the enhanced
Access to Public Records Policy until July 12, 2005. Seconded by Mr. Mann.
Ayes all.
The Board discussed the possibility of responding to a current request by
offering a printed listing of the assessment database at the current charge of
50 cents per page until the electronic format is completed.
J.7 Purchase of Dell Computer
Mr. Edwards explained the need for replacing this computer for his office staff.
Mr. Doroshewitz moved to approve the purchase of a Dell computer for
approximately $1,050.00.
J.8 Request from Plymouth Bakery Division of
Perfection Bakeries, Inc.,
for a twelve year
Industrial Facilities Exemption for building improvements
to an existing
building including new machinery, equipment, furniture
and fixtures to be
installed within said facility located at 45789 Port
Street, lot 88,
Metro West Industrial Park, Subdivision #3
Set date for public
hearing
Mr. Mann moved to establish June 28, 2005, for public hearing on the request
from Plymouth Bakery Division of Perfection Bakeries, Inc., for a twelve (12)
year Industrial Facilities Exemption Certificate covering building improvements
to an existing facility, including new machinery, equipment, furniture and
fixtures. The facility is located at 45789 Port Street, Lot 88, Metro West
Industrial Park, Plymouth Township, Wayne County, Michigan. Seconded by Ms.
Arnold.
Ayes all.
J.9 Brownfield Redevelopment Authority – Current
Plymouth Township
Hall Site
Set date for public
hearing
Attorney Cronin addressed the Board and answered questions.
Mr. Mann moved to set July 12, 2005, at 7:00 p.m. as a time for public hearing
on the Brownfield Plan to use Local Site Remediation Revolving Funds for
eligible activities/remediation of the current Township Hall properties, as
recommended by the Brownfield Authority. Seconded by Mrs. Massengill.
Ayes all.
K. SUPERVISOR COMMENTS – There were
none.
L. TRUSTEE COMMENTS
Mr. Reaume updated Ms. Arnold on when soil erosion permits might be issued
and the silt fence installed so that stump removal work could continue on the
Haggerty/Ann Arbor Road property.
Mrs. Massengill requested that the department heads be present at Board
meetings. She also asked that Township employees be treated with respect when
Trustees call the office.
Mr. Curmi had concerns regarding some wording in the upcoming newsletter about
the police/fire bond issue election.
M. PUBLIC COMMENT
Mr. Roy Hart asked for a current total of Township taxes not received because
of tax abatements.
N. CLOSED SESSION
At 10:55 p.m., it was moved by Mrs. Massengill and seconded by Ms. Arnold
that a closed session be called for the purpose of
RE: Discuss pending litigation – VanBuren vs Plymouth Township
This is a permissible purpose under the Michigan's Open Meeting Act, Public Act
No. 267, Article 15.268, Section 8, Paragraph (e)
Ayes all on a roll call vote.
At 11:20 p.m., it was moved by Mrs. Massengill and seconded by Ms. Arnold to
return to open session.
Ayes all on a roll call vote.
O. ADJOURN
Mrs. Massengill moved to adjourn the meeting. Seconded by Ms.
Arnold.
Ayes all.
Meeting adjourned at 11:21 p.m.
__________________________
Marilyn Massengill, Clerk
Charter Township of Plymouth
PLEASE TAKE NOTE; The Charter Township of Plymouth will provide
necessary reasonable auxiliary aids and services, such as signers for the
hearing impaired and audio tapes of printed materials being considered at all
Township Meetings, to individuals with disabilities at the Meetings/Hearings
upon two weeks notice to the Charter Township of Plymouth by writing or calling
the following: Human Resource Office, 42350 Ann Arbor Road, Plymouth, MI 48170.
Phone number (734) 354-3202 TDD units: 1-800-649-3777 (Michigan Relay Services)
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