Board of Trustees Minutes
August 23, 2005
Supervisor Reaume called the meeting to order at 7:01 p.m. and led in the
Pledge of Allegiance to the Flag.
MEMBERS PRESENT:
Richard Reaume, Supervisor
Ron Edwards, Treasurer
Marilyn Massengill, Clerk
Kay Arnold, Trustee
Charles Curmi, Trustee
Robert Doroshewitz, Trustee
Steven Mann, Trustee
ABSENT: None
OTHERS PRESENT:
Joe Bridgman, Deputy Clerk
Thomas Hollis, Public Works Manager
Randy Maycock, Fire Chief
Thomas Tiderington, Police Chief
Mark Wendel, Assistant Fire Chief
Timothy Cronin, Township Attorney
Alice Geletzke, Recording Secretary
6 members of the public
D. APPROVAL OF AGENDA
Regular Meeting - Tuesday, August 9, 2005
Mrs. Massengill amended the agenda by the addition of Pending Litigation to the
items to be discussed during Closed Session. She then moved to approve the
Agenda for the Board of Trustees Special Meeting of Tuesday, August 23, 2005, as
submitted. Seconded by Ms. Arnold.
Ayes all.
E. CONSENT AGENDA
E.1 Approval of Minutes – N/A
E.2 Approval of Township Bills
| Improvement Revolving |
(246)
|
$443,565.23
|
E.3 Approval of Utility Easements – N/A
E.4 Communications – Resolutions – Reports – N/A
Mrs. Massengill moved to approve the Consent Agenda for the Board of Trustees
Special Meeting of Tuesday, August 23, 2005, as presented. Seconded by Ms.
Arnold.
Ayes all.
F. PUBLIC COMMENT AND QUESTIONS – There were none.
G. PUBLIC HEARING – N/A
H. COMMUNITY DEVELOPMENT – N/A
I. UNFINISHED BUSINESS
I.1 Township Hall/A3C Update – Furniture
Buffy McDonald of A3C updated the Board on the furniture budget review and
cost-saving considerations. She also reviewed the recommendations for re-use of
existing furniture and discussed the process for new furniture purchases. She
recommended that she work with a group of three or four people who would help
select the furniture, then come back to the Board with recommendations.
J. NEW BUSINESS
J.1 Golf Course Options – Lease/Revenue
Sharing
Agreement/Management Consultant.
Mr. Reaume, Attorney Cronin, and Public Works Manager Tony Hollis addressed the
Board and answered questions regarding possible options for the golf course when
the lease with American Golf expires. Possible options included extending the
lease with American Golf, hiring a manager, managing in-house, entering an
intergovernmental agreement for management, sending out an updated RFP, or
reconfiguring or selling the golf course.
Mr. Curmi moved that all interested parties be sent an RFP by September 15,
2005, indicating that the Township is requesting proposals for the lease and/or
management of Hilltop Golf Course. Seconded by Mr. Edwards.
Ayes all.
J.2 Change to the IFT/Abatement Contract Language
Attorney Cronin and Mr. Edwards reviewed with the Board the need for language in
the Abatement Contract that details actions that may be taken by the Township to
collect original valuation upon any petition by the company to the Michigan Tax
Tribunal for lower valuations and language that calls for default of the tax
abatement if the company testifies to any court or agency that the cash value of
the property is other than amounts stipulated or represented in the tax
abatement application.
Mr. Mann moved to approve the revised language of the Abatement Contract in use
by the Charter Township of Plymouth as submitted to the Board of Trustees on
this date, with the
additional modification reading “real and/or personal property” in the first
sentence of Paragraph 3, Page 2. Seconded by Mrs. Massengill.
Ayes all.
A copy of the Abatement Contract is on file in the office of the Clerk for
public perusal.
J.3 Safety Improvements to Fire Stations 2 and 3.
Fire Chief Maycock discussed the need for a non-slip coating on the concrete
floors in Fire Stations 2 and 3 and the quotations received.
Mr. Mann moved to award the bid for floor coatings at Fire Stations 2 and 3 to
Engineering Systems of Westland, Michigan, in the amount of $15,500. Seconded by
Mrs. Massengill.
Ayes all.
J.4 Plymovent Exhaust Track System for new Fire
Station
Assistant Fire Chief Wendel addressed the Board and answered questions. He
indicated this system is identical to those installed in Fire Stations 2 and 3
and, thus, will provide one common system for all fire stations. This direct
purchase will save approximately $40,000 over the Bid Pack quotations, and an
additional 3% savings can be realized by pre-payment.
Ms. Arnold moved to approve the purchase of the Plymovent Exhaust Track System
for six (6) vehicles to be installed in the new Township Fire Station from
Hastings Air-Energy Control of Farmington, Michigan, for $41,000 as described in
their sales quotation of August 18, 2005, with a discount of $1,230 to be
realized by pre-payment, resulting in a net cost of $39,770. Seconded by Mr.
Mann.
AYES: Arnold, Mann, Curmi, Edwards, Massengill, Reaume
NAYS: Doroshewitz
Motion carried.
Mr. Doroshewitz felt there is too much risk involved in pre-payment.
J.5 Senior Transportation Van – Proposed Policy
Change
Mr. Edwards noted the following recommendations from the City of Plymouth and
the Plymouth Community Council on Aging Director:
1) Impose a mandatory fare ($1 each way).
2) Change the Ann Arbor and Canton hospital policy by
substituting
cab service and keeping the van
in operation locally.
3) Changing the hours of the program from 8:30 a.m.
until 3:30 p.m.
instead of until 4 p.m.
Mr. Mann and Mrs. Massengill felt the program was sufficiently funded through
SMART and Community Block Grant funds, and no changes in fares or service are
needed.
Mr. Edwards moved to support the three proposed senior transportation changes as
submitted for implementing a mandatory fee, changes to the Ann Arbor hospital
trip policy, and the reduction in program hours. Seconded by Mr. Curmi.
AYES: Edwards, Curmi, Reaume
NAYS: Arnold, Doroshewitz, Mann, Massengill
Motion defeated.
The Board recessed briefly at 9:06 p.m. and resumed the meeting at
9:17 p.m.
J.6 Use of Township Park by Plymouth Soccer Club
Mr. Reaume and Mr. Edwards indicated the need for additional soccer practice
areas because of the renovation of school facilities.
Mrs. Massengill expressed concern regarding the teams having proper insurance to
cover liability in case of injury or damage.
Mr. Doroshewitz moved to change the policy for Plymouth Township Park to allow
youth sport team practices on the field at the bottom of the sledding hill by
approval of the Director of Public Services on a trial basis only for the Fall
2005 and Spring 2006 seasons. Additional insurance is to be required of the
teams to cover liability in case of injury or damage, if so recommended by the
Township Attorney. Seconded by Mr. Curmi.
Ayes all.
J.7 Building Department Vehicle Purchase
Mr. Reaume noted the opportunity to purchase the leased 2003 Ford Explorer with
approximately 17,000 miles on it at lease end for use by the Building Department
for a price of $15,338.28, plus transfer fee.
Mr. Doroshewitz moved to approve the purchase of the currently leased 2003 Ford
Explorer at the lease end residual value of $15,388.28, plus all applicable
fees. Seconded by Ms. Arnold.
AYES: Doroshewitz, Arnold, Curmi, Edwards, Mann, Reaume
NAYS: Massengill
Motion carried.
Mrs. Massengill felt purchasing a 2005 truck at the potential cost of $16,000
would result in owning a newer vehicle at close to the price of the 2003
vehicle.
J.8 Non-Rep Pay Raises
The Board discussed various methods of determining increases.
Mr. Mann moved to table wage increases for all eligible non-represented Township
employees until no later than September 13, 2005. Seconded by Ms. Arnold.
Ayes all.
J.9 Consider ordinance on bird feeding
prohibition.
Mrs. Massengill indicated this item was brought for consideration at the request
of a resident.
There was no action taken on this item.
J.10 Amended 2005 Solid Waste Budget
Resolution No. 05-08-23-27
Mr. Reaume and Mr. Edwards explained that the amendment is a requirement of the
State of Michigan for documentation that the deficit in the fund will be
eliminated.
Mr. Mann moved to approve Resolution 05-08-23-27, adopting the Amended Solid
Waste Fund Budget for 2005. Seconded by Ms. Arnold.
Ayes all on a roll call vote.
A copy of the Resolution is on file in the office of the Clerk for public
perusal.
K. SUPERVISOR COMMENTS
Mr. Reaume discussed eliminating all bus traffic in all Township Parks. Board
members asked that the anticipated policy changes in this regard be reviewed
with Attorney Cronin.
L. TRUSTEE COMMENTS
Mr. Curmi updated Board members on his investigation into types and
recommended power of generators needed for the new Township facilities. He then
discussed his findings regarding ownership and the possibility of moving the
traffic light currently on Ann Arbor Road in front of the Fire Station. The
light belongs to M-Dot and it is outdated and cannot be used.
Mr. Mann stated that in his research he found that the soil borings for the
emergency traffic safety signal on Haggerty Road in front of the new Fire
Station was not required
Board members expressed their disappointment in reading about the MML Risk
Management/Van Buren shooting lawsuit settlement in the newspaper prior to
receiving the information themselves.
Ms. Arnold cited two newspaper articles she distributed to Board members
regarding Canton’s treatment of work sessions/special meetings and regarding
public pensions draining municipal budgets.
Ms. Arnold also strongly reiterated her interest in receiving backup material
from DeMattia Group prior to the meetings.
Mr. Edwards updated Board members on his meeting with Jack Michael of DeMattia
Group regarding direct purchase of materials for the new Township complex,
thereby eliminating the sales tax.
Board members also discussed making the school board aware of the need for an
additional elementary school at the west end of the township and the need for
their registering the deed restriction for the Miller Woods property.
Mr. Mann stated that he spoke to a school board member about recording the deed
restrictions on Miller Woods. He stated his concern that a request will be made
to rezone the property to higher residential density on the remaining 30 acres.
M. PUBLIC COMMENT
Mr. Don Schnettler gave the Board information regarding generator power for
the new facilities.
Mr. Roy Hart asked questions about emergency transport decisions with Fire Chief
Maycock and Board members.
N. CLOSED SESSION
At 10:30 p.m., it was moved by Mrs. Massengill and seconded by Ms. Arnold
that a closed session be called for the purpose of discussing:
POAM Contract Draft – Patrol Officers and Dispatch
COAM Negotiations
AFSCME Negotiations
Pending Litigation
This is a permissible purpose under the Michigan Open Meetings Act, Public Act
No. 267 of 1976, Article 15.268, Section 8, Paragraph (c)
and (e).
Ayes all on a roll call vote.
At 12:26 p.m., it was moved by Mr. Mann and seconded by Mrs. Massengill to
return to open session. Ayes all on a roll call vote.
O. ADJOURN
Mrs. Massengill moved to adjourn the meeting. Seconded by Mr.
Edwards.
Ayes all.
Meeting adjourned at 12:34 p.m.
_________________________________
Marilyn Massengill, Clerk
Charter Township of Plymouth
PLEASE TAKE NOTE; The Charter Township of Plymouth will provide
necessary reasonable auxiliary aids and services, such as signers for the
hearing impaired and audio tapes of printed materials being considered at all
Township Meetings, to individuals with disabilities at the Meetings/Hearings
upon two weeks notice to the Charter Township of Plymouth by writing or calling
the following: Human Resource Office, 42350 Ann Arbor Road, Plymouth, MI 48170.
Phone number (734) 354-3202 TDD units: 1-800-649-3777 (Michigan Relay Services)
|
