Board of Trustees Minutes
November 8, 2005
Supervisor Reaume called the meeting to order at 7:04 p.m. and led in the
Pledge of Allegiance to the Flag.
MEMBERS PRESENT:
Richard Reaume, Supervisor
Ron Edwards, Treasurer
Marilyn Massengill, Clerk
Charles Curmi, Trustee
Robert Doroshewitz, Trustee
Steven Mann, Trustee
ABSENT: Kay Arnold, Trustee, Excused
OTHERS PRESENT:
James Anulewicz, Director of Public Service
Joe Bridgman, Deputy Clerk
Mark Lewis, Chief Building Official
Randy Maycock, Fire Chief
Robert Smith, Assistant Police Chief
Thomas Tiderington, Police Chief
Michael Bailey, Dietrich Bailey Associates
Timothy Cronin, Township Attorney
Alice Geletzke, Recording Secretary
27 members of the public
D. APPROVAL OF AGENDA
Regular Meeting - Tuesday, November 8, 2005
Mrs. Massengill amended the agenda with the addition of the following items
under New Business:
J.10 Non-Represented Employees Health Insurance
Policy
J.11 Non-Represented Retirement Medical Insurance
Policy
J.12 Plymouth Township MERS Membership Agreement
for PTPD
Mr. Edwards requested that Item J.8, under New Business, Water and Sewer Fund
Budgets, Res. No. 05-11-08-43, be removed from the agenda.
Mrs. Massengill then moved to approve the agenda for the Board of Trustees
Regular Meeting of Tuesday, November 8, 2005 as amended. Seconded by Mr. Mann.
Ayes all.
E. CONSENT AGENDA
E.1 Approval of Minutes
Special
Meeting - Saturday, October 15, 2005
Regular
Meeting - Tuesday, October 25, 2005
Special
Meeting - Tuesday, November 1, 2005
E.2 Approval of Township Bills
| |
|
Year 2005 |
| General Fund |
(101) |
$790,715.11 |
| General Fund Loan to Downtown Development
Authority |
(101) |
- |
| Water/Sewer |
(592) |
216,447.74 |
| Improvement Revolving |
(246) |
**1,055,003.80 |
| SWD |
(226) |
91,712.38 |
| Trust and Agency |
(701) |
11,300.00 |
| Tax Pool |
(703) |
11,536.43 |
| Drug Forfeiture |
(265) |
- |
| Special Assessment Capital Project Fund
|
(805) |
- |
| |
Total: |
**$2,176,715.46 |
| |
|
**This amount includes the invoice for
DeMattia Group in the amount of $1,028,052.55 |
E.3 Approval of Easements – N/A
E.4 Communications-Resolutions-Reports
A.
Communications
Thank you note to Plymouth Community Fire Department from
Gerald Spohr
B.
Resolutions – N/A
C.
Reports
October, 2005, Monthly Report, Building Department
October, 2005, Monthly Report, Police Department
October, 2005, Monthly Report, Department of Public Works
Mr. Edwards requested the addition of the billing from DeMattia Group in the
amount of $1,028,052.55 under Improvement Revolving (246).
Mrs. Massengill moved to approve the Consent Agenda for the Board of Trustees
Regular Meeting of Tuesday, November 8, 2005, as amended. Seconded by Mr.
Edwards.
Ayes all.
F. PUBLIC COMMENT AND QUESTIONS (Non-Agenda Items Only)
Ed Plawecki, general counsel for PICO and their subsidiary, Precision.com,
apologized for the tax appeals filed against Plymouth Township without his
knowledge or the knowledge of the company President. Notification has been sent
to Mr. Cronin that the appeals have been officially dismissed. He thanked the
Board for the abatement in 2001 and looked forward to working with the Township
in the future.
Jim Barry felt Northville Township should be approached about becoming a partner
if the City of Plymouth is serious about breaking up the Community Fire
Department.
State Representative John Stewart thanked the Township for their leadership,
counsel and direction and cautioned against excessive politics.
He indicated that, thanks to Mrs. Massengill, Tom Isaiah of Coffee Express was
referred to him. Mr. Isaiah also worked with Mr. Anulewicz. Mr. Isaiah went to
the Tax Tribunal, the tax abatement was extended, and this morning the House of
Representatives passed legislation for its retroactivity. This is a good example
of the cordiality of the elected officials of the Township to accommodate
businesses, small businesses in particular.
Mr. Stewart also noted that at 3 p.m. this afternoon, through committee and
through the House of Representatives, one acre of land for the water tower is on
the docket for Senate approval.
He then presented proclamations of appreciation to Gregory Westfall and Douglas
Eldridge for their many years of service to the Community Fire Department.
G. PUBLIC HEARING
G.1 Request from Superior Controls to extend
Industrial Facilities Exemption
Certificate #99-052
for an additional seven (7) years to the maximum of twelve (12)
years for their
facility located at 14925 Galleon Drive, Plymouth Township,
Wayne County,
Michigan
Resolution
No.05-11-08-37
Kevin Butler, Controller, and David Erickson, Senior Project Manager of Superior
Controls, addressed the Board and answered questions.
Supervisor Reaume opened the Public Hearing at 7:29 p.m. There being no public
comment, the Public Hearing was closed at 7:30 p.m.
Mr. Edwards moved to approve Resolution No. 05-11-08-37, granting the request
from Superior Controls, Inc., to extend Industrial Facilities Exemption
Certificate #99-052 for an additional seven (7) years to the maximum of twelve
(12) years for their leased facility located at 14925 Galleon Court, Parcel 3-B,
Metro West-Beck Road Industrial Park, Plymouth Township, Wayne County, Michigan.
Seconded by Mr. Mann.
Ayes all on a roll call vote.
A copy of the Resolution is on file in the Clerk’s office for public perusal.
G.2 Adopt Amended 2005 General Fund Budget and
Recommended General Fund
Budget for
2006
Resolution
No. 05-11-08-38
Mr. Edwards moved to table Item G.2 until later in the meeting. Seconded by Mr.
Mann.
Ayes all.
H. COMMUNITY DEVELOPMENT – N/A
I. UNFINISHED BUSINESS
I.1 Precision.com (postponed at the October
25, 2005 meeting)
Resolution No.05-10-25-35
Township Attorney Cronin recommended no action be taken on this item in light of
the information relayed during public comment by their counsel, Mr. Plawecki,
that the tax appeals have been withdrawn.
No action was taken.
I.2 New Township Hall Update and Bid Approval for
the Finish Carpentry
and Millwork Work
(postponed at the October 25, 2005 meeting)
Jack Michael of DeMattia Group presented an updated schedule and alternates for
installation of ACO drains at the new fire station and for the sally port.
Mr. Edwards explained he had asked for the alternate figures for the upgraded
drains because of the recent necessity of replacing the drains at Fire Station
3.
The consensus of the Board was not to proceed with the alternates.
Mr. Michael and Jason Rodriguez of A3C attempted to explain the vast difference
of Bid Category #6A, from the March estimate to the amount of the bid,
indicating the early estimates are made from preliminary floor plans that are
not fully detailed.
Mr. Michael noted items could be eliminated later as deducts.
Mr. Mann questioned the placement of the pad for the generator that is not in
the location approved by the Building Committee, but is now too near neighboring
homes. Mr. Rodriguez was asked to check reports to determine who authorized the
move from the approved location.
Mr. Edwards moved authorization to award Bid Category #6A the Finish Carpentry
and Millwork Work to Rice & Werthmann of Detroit, Michigan, for the amount of
$309,000. Seconded by Mr. Reaume.
AYES: Edwards, Reaume, Doroshewitz, Mann, Massengill
NAYS: Curmi
Motion carried.
I.3 DBA Water Tank Fixed Price Proposal
(postponed for 60 days at the
September 6, 2005
meeting)
Michael Bailey of Dietrich Bailey Associates addressed the Board and answered
questions.
Mr. Mann moved to approve and accept the Dietrich Bailey and Associates fixed
price contract for engineering and contracted services for an elevated water
storage tank as presented in their August 30, 2005, proposal, in the sum of
$233,900, provided the project is completed by December 30, 2007. Seconded by
Mr. Edwards.
Ayes all.
Mr. Curmi moved to award the contract for building the elevated water storage
tank to Chicago Bridge and Iron for an amount not to exceed $l.3 million,
contingent upon approval for the transfer of property or granting of an easement
by December 31, 2005, and authorize the Supervisor and Clerk to sign said
contract. Seconded by Mr. Mann.
Ayes all.
J. NEW BUSINESS
J.1 Reappoint Gene Levengood to Zoning Board
of Appeals
Mr. Doroshewitz moved to reappoint Gene Levengood to the Zoning Board of Appeals
for a three-year term expiring on December 31, 2008. Seconded by Mr. Edwards.
Ayes all.
J.2 Request from Soil and Materials Engineers,
Inc., for a twelve (12) year Industrial
Facilities
Exemption for an addition to their existing leased facility
Set date for public
hearing
Mr. Curmi moved that December 13, 2005, be established for public hearing per
Soil and Materials Engineers, Inc., request for a twelve (12) year Industrial
Facilities Exemption, covering an addition to their corporate headquarters
located at 43980 Plymouth Oaks Blvd., Lot 7, Plymouth Oaks Business Park,
Plymouth Township, Wayne County, Michigan. The request includes the cost of new
machinery, equipment, furniture and fixtures. Seconded by Mr. Edwards.
Ayes all.
J.3 Request to transfer Industrial Facilities
Exemption Certificate #2003-312 from
Visteon Corporation
to Automotive Components Holdings, LLC, (ACH) Sheldon
Road Plant, located
at 14425 Sheldon Road, Plymouth Township, Wayne County,
Michigan
Set date for public
hearing
Mrs. Massengill moved that December 13, 2005, be established for public hearing
on the request to transfer Industrial Facilities Exemption Certificate No.
2003-312 from Visteon Corporation (Sheldon Road Plant) to Automotive Components,
Inc. The Sheldon Road Plant is located at 14425 Sheldon Road, Plymouth Township,
Wayne County, Michigan. Seconded by Mr. Edwards.
Ayes all.
The Board recessed at 8:55 p.m. and reconvened at 9:07 p.m.
G.2 Adopt Amended 2005 General Fund Budget and
Recommended General Fund
Budget for
2006
Resolution
No. 05-11-08-38
Mr. Edwards moved to return to consideration of Agenda Item G.2. Seconded by Mr.
Doroshewitz.
Ayes all.
Mr. Edwards presented the amended 2005 General Fund Budget and the recommended
General Fund Budget for 2006. The Board discussed details of the recommendations
and possible cost-saving measures.
The Board recessed briefly at 10:29 p.m. and reconvened at 10:44 p.m.
Supervisor Reaume opened the Public Hearing at 10:45 p.m. There being no comment
from the public, the hearing was closed at 10:46 p.m.
Mr. Reaume moved to approve Resolution 05-11-08-38, adopting the Amended General
Fund Budget for 2005 and Recommended General Fund Budget for 2006, which
includes total millage of 4.00 mills. Seconded by Mrs. Massengill.
ROLL CALL: AYES: Reaume, Massengill, Doroshewitz, Mann
NAYS: Curmi, Edwards
Motion carried.
A copy of the Resolution is on file in the Clerk’s office for public perusal.
J.4 Recommendation of Depositories for the
Charter Township of Plymouth Funds
for the Calendar
Year 2006
Resolution No.
05-11-08-39
Mr. Reaume moved to approve Resolution No. 05-11-08-39, Depositories for the
Charter Township of Plymouth funds for the Calendar Year 2006, as recommended by
the Township Treasurer. Seconded by Mr. Edwards.
Ayes all on a roll call vote.
The Resolution reads as follows:
BE IT RESOLVED that the following banks be named as depositories for the Charter
Township of Plymouth funds for the Calendar Year January 1, 2006, through
December 31, 2006, for Everyday Savings and Checking Accounts, Money Market
Accounts, Certificates of Deposits, Commercial Paper and Pool Fund Investments
Accounts beginning January 1, 2006.
Money received by the Charter Township of Plymouth shall be deposited at the
Treasurer’s discretion into the following depositories:
LaSalle Bank Comerica Bank
Community Financial Flagstar Bank
Community Bank of Dearborn Bank One
National City Bank Fifth Third Bank
New Liberty Bank Charter One
J.5 Solid Waste Budgets
Resolution No.
05-11-08-40
The Board discussed the proposed budgets as presented by Mr. Edwards.
Mr. Reaume moved to approve Resolution 05-11-08-40, adopting the Amended Solid
Waste Fund Budget for 2005 and Recommended Solid Waste Fund Budget for 2006.
Seconded by Mr. Mann.
Ayes all on a roll call vote.
A copy of the Resolution is on file in the Clerk’s office for public perusal.
J.6 Special Assessment District Fund Budgets
Resolution
No. 05-11-08-41
The Board discussed the proposed budgets presented by Mr. Edwards.
Mr. Reaume moved to approve Resolution 05-11-08-41, adopting the Amended Special
Assessment District Fund Budget for 2005 and the Recommended Special Assessment
District Fund Budget for 2006. Seconded by Mr. Mann.
Ayes all on a roll call vote.
A copy of the Resolution is on file in the office of the Clerk for public
perusal.
J.7 Improvement Revolving Fund Budgets
Resolution No.
05-11-08-42
Mr. Curmi moved to postpone Item J.7, Improvement Revolving Fund Budgets, until
the Regular Meeting of December 13, 2005. Seconded by Mr. Mann.
Ayes all.
J.8 Water and Sewer Fund Budgets
Resolution
No. 05-11-08-43
The above item was removed from the agenda.
J.9 Social Security Privacy Act Policy
Mr. Mann moved to approve the Charter Township of Plymouth Policy and Procedure
Regarding Use and Disclosure of Social Security Numbers as attached. Seconded by
Mrs. Massengill.
Ayes all.
A copy of the Policy and Procedure is on file in the Clerk’s office for public
perusal.
J.10 Non-Represented Employees Health Insurance
Policy
Mrs. Massengill moved to approve the non-represented employee insurance policy
as presented and the Township shall have an HMO only offering to this employee
group and a PPO option with the employee paying the incremental difference in
cost between the carrier’s HMO and PPO. Seconded by Mr. Doroshewitz.
Ayes all.
J.11 Non-Represented Retirement Medical Insurance
Policy
Mr. Reaume moved to approve the non-represented retirement medical insurance
policy as presented and the Township shall have an HMO only offering to this
retiree group and a PPO option with the retiree paying the incremental
difference in cost between the carrier’s HMO and PPO. Seconded by Mr. Mann.
Ayes all.
J.12 Plymouth Township MERS Membership Agreement
for PTPD
Mrs. Massengill moved to approve Resolution No. 05-11-08-44 and Resolution No.
05-11-08-45, the implementation of a MERS Retirement Plan for all Plymouth
Township Police Department POAM and COAM bargaining unit members and Police
Department Lieutenants, conditional upon all potential members of the new MERS
Retirement Plan agreeing to the irrevocable transfer of all defined contribution
funds into the new MERS defined benefit plan. Seconded by Mr. Doroshewitz.
ROLL CALL: AYES: Massengill, Doroshewitz, Edwards, Mann, Reaume
NAYS: Curmi
Motion carried.
Copies of the Resolutions are on file in the Clerk's office for public perusal.
Mr. Edwards also had questions regarding allowing the Assistant Fire Chief’s
entry into the MERS plan based on prior policy.
K. SUPERVISOR COMMENTS
Mr. Reaume informed the Board of the bill introduced that would cut
telecommunications franchise fees.
L. TRUSTEE COMMENTS
Mr. Edwards updated the Board on what transpired at the latest joint meeting
with the City of Plymouth regarding the Community Fire Department.
M. PUBLIC COMMENT – There was none.
N. ADJOURN
Mr. Mann moved to adjourn the meeting. Seconded by Mrs.
Massengill.
Ayes all.
Meeting adjourned at 11:55 p.m.
_________________________________
Marilyn Massengill, Clerk
Charter Township of Plymouth
PLEASE TAKE NOTE; The Charter Township of Plymouth will provide
necessary reasonable auxiliary aids and services, such as signers for the
hearing impaired and audio tapes of printed materials being considered at all
Township Meetings, to individuals with disabilities at the Meetings/Hearings
upon two weeks notice to the Charter Township of Plymouth by writing or calling
the following: Human Resource Office, 42350 Ann Arbor Road, Plymouth, MI 48170.
Phone number (734) 354-3202 TDD units: 1-800-649-3777 (Michigan Relay Services)
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