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E.3 Approval of Easements – N/A F. PUBLIC COMMENT AND QUESTIONS: There was none.
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| $ 38,900 | Senior Services |
| $ 25,000 | H-Van |
| $ 8,900 | Council on Aging |
| $ 5,000 | Senior Alliance |
| $ 24,800 | Senior Transportation Program |
| $ 10,500 | Administration |
| Previously approved ** | |
| $ 30,800 | Multi-year Senior Center Improvements |
| $105,000 | TOTAL |
**The multi-year project was approved by the Board of Trustees on February
11, 2003.
Supported by Mr. Edwards.
Ayes all.
H. COMMUNITY DEVELOPMENT
H.1 Approve the Final Preliminary Plat for
Application 1881/0505, Soave Plat
Sally Hodges of McKenna Associates addressed the Board and answered questions.
Mr. Edwards moved to approve Application 1881/0505, Final Preliminary Plat for
Leo Soave Developments, LLC, located east of Ridge Road, south of M-14, west of
Beck Road and north of North Territorial Road, as recommended by the Planning
Commission, with the provision that the minimum side yard dimension be added for
Lot 1; and with the understanding that the two previously split-out parcels will
not be used for model homes; and further subject to the Township Attorney’s
approval of the Declaration of Covenants, Conditions, and Restrictions. Seconded
by Ms. Arnold.
Ayes all.
I. UNFINISHED BUSINESS
I.1 Water and Sewer Service for a Proposed
Maintenance Facility for the
Plymouth-Canton
Schools in Canton Township
(Postponed at the
December 13, 2005 meeting)
Kenneth Jacobs from the Plymouth-Canton Schools addressed the Board and answered
questions.
Mr. Doroshewitz moved to allow the use of Plymouth Township utilities by the
Plymouth-Canton Schools to service a proposed maintenance facility in Canton
Township, per the recommendation of the Public Works Manager. Such approval
shall be subject to submission of a landscaping and berming plan to be approved
by the Township Director of Public Services. Said approval shall not be
unreasonably withheld. Supported by Mr. Mann.
Ayes all.
I.2 Golf Course RFP & Lease Agreement
(Postponed at the
December 13, 2005 meeting)
Attorney Cronin updated Board members on changes and differences in the proposed
agreements worked out during his negotiations with Glendale Golf Management,
LLC, and Fellows Creek Golf Club of Canton, Inc.
James R. Szilagyi and John Murphy made their final presentation on behalf of
Glendale Golf Management and Dennis Ross of Fellows Creek addressed the Board
and answered questions.
Board members discussed the pros and cons of the two proposals including
revenue, term of lease, improvements to the facility, posting of a performance
bond or letter of credit, and experience of the two companies in running golf
courses.
Mr. Edwards moved to authorize the Supervisor and Clerk to execute the lease
with Fellows Creek Golf Club of Canton, Inc., for the operation and maintenance
of Hilltop Golf Course for a period of five years. Seconded by Mr. Mann.
Ayes all on a roll call vote.
The Board recessed at 9:10 p.m. and resumed the meeting at 9:25 p.m.
I.3 Non-Represented Retirement Health Insurance
Policy
(Policy correction)
Mr. Reaume explained the need for correction to the policy.
Mr. Doroshewitz moved to approve the non-represented retirement health insurance
policy as submitted which will cover the retiree and spouse, provide HMO’s and a
PPO option with the retiree or spouse paying the incremental difference in cost,
provide optical and dental coverage for retirements after November 8, 2005, and
that this revision replaces the policy adopted at the November 8, 2005, Board of
Trustees meeting. Seconded by Mrs. Massengill.
AYES: Doroshewitz, Massengill, Arnold, Edwards, Mann, Reaume
NAYS: Curmi
Motion carried.
J. NEW BUSINESS
J.1 Reappointments to the Downtown Development
Authority
Ms. Arnold moved to reappoint Ron Kasperski and Jim Grutza to the Downtown
Development Authority to four-year terms expiring February 12, 2010. Seconded by
Mr. Mann.
Ayes all.
J.2 New Township Hall Project Update and Bid Approval for Bid Category # 6J
Interior Signage Work for the Township Hall and Fire Station
Jack Michael of DeMattia Group presented and discussed the Project Status Report
and Budget update.
Mr. Michael asked for a few Township representatives to meet with the hardware
supplier soon to decide how keying will be handled.
He presented an epoxy sample that the Board may want to consider in the locker
rooms and bathrooms in the Police Station and Fire Stations at an additional
cost of $9,586. A lesser grade of epoxy is also available for $2,045. He
indicated the sealed concrete, as it wears, is apt to soak up odors and
bacteria.
Regarding the award for Bid Category # 6J, Interior Signage Work for Township
Hall and Fire Station, he noted only one bid was received because the architect
specified one manufacturer. He did check with the bidder, who is also doing the
sign on the outdoor wall, for ways money could be saved. If the Township awards
the bid directly, $500 can be saved; if shop drawings are waived, another $500
is saved; and if a 50 percent deposit is forwarded, another $572 is retained.
The total would then be $10,358, rather than the $11,930 submitted by the
bidder.
Mr. Edwards moved to approve authorization to award Bid Category # 6J, Interior
Signage Work for Township Hall and Fire Station, to Light Forms, Rochester
Hills, Michigan, for the amount of $10,358. Supported by Mr. Mann.
Ayes all.
J.3 Bid Approval for Bid Category # 6N Caulking
Work for Township Hall & Fire Station
Mr. Doroshewitz moved to approve authorization to award Bid Category # 6N,
Caulking Work for Township Hall and Fire Station, to DRV Joint Sealing
Contractors, LLC, of Shelby Township, Michigan, in the amount of $24,400.
Seconded by Ms. Arnold.
Ayes all.
J.4 Bid Approval for Bid Category # 6E Painting
Work for Township Hall & Fire Station
Mr. Curmi moved to approve authorization to award Bid Category # 6E, Painting
Work for Township Hall and Fire Station to Cavalier Painting of Sterling
Heights, Michigan, for the amount of $96,190. Seconded by Ms. Arnold.
Ayes all.
J.5 Bid approval for Bid Category # 6K Lockers
for Township Hall & Fire Station
Mr. Michael indicated their recommendation is for a voluntary alternate. The
architect had only specified one type, but DeMattia tried to open it up to get
additional bidders. This is the second time it was rebid, having only received
one bid the first time. The low bid came in at approximately $62,000 and the two
low bidders were asked for material similar to specifications but at a lower
cost. R.E. Leggette came in at $42,800 for the Hadrian brand.
Mr. Edwards questioned the need for 20 turnout lockers for the new Fire Station
as listed by the architect. Chief Maycock pointed out that he had not been
consulted about the lockers in the Fire Station.
Ms. Arnold felt the matter should be delayed until the next meeting; however,
Mr. Michael felt with a 12-week delivery wait, action should be taken to
facilitate timely installation.
Mr. Curmi moved authorization to award Bid Category # 6K, Lockers for Township
Hall and Fire Station, to R. E. Leggette Company, Dearborn, Michigan, in an
amount not to exceed $42,800, with the number of lockers needed to be reviewed
by the Fire and Police Chiefs and concurred with by the Supervisor and Clerk.
Seconded by Mr. Edwards.
AYES: Curmi, Edwards, Doroshewitz, Mann, Massengill, Reaume
NAYS: Arnold
Motion carried.
J.6 Wayne County Appraisal Company Contract
John McClanahan and Glenn Shaw of Wayne County Appraisal Company addressed the
Board and answered questions.
Mr. Curmi stated that he would like the contract revised to state that Wayne
County Appraisal will be responsible to notify Plymouth Township at least six
months prior to the expiration date of the contract.
Mr. Edwards asked for a quarterly report on matters that are going before the
tax tribunal.
Mr. Mann moved to approve the Assessment Contract presented between the Charter
Township of Plymouth and Wayne County Appraisal, LLC, with the understanding
that Wayne County Appraisal is required to give written notice to the Township
at least six months prior to the expiration of the contract and that Wayne
County Appraisal will also provide quarterly status reports to the Township
regarding all pending tax appeals. With that, the Township Supervisor and Clerk
are authorized to sign the contract. Seconded by Mr. Edwards.
Ayes all.
J.7 John Hancock Defined Contribution Plan
Amendment
Mr. Reaume explained the need for the amendment in order to comply with the new
rules of the IRS, changing the cash-out option to amounts between $1 and $1,000
rather than $1 and $5,000.
Mr. Doroshewitz moved to approve the amendment to the John Hancock Defined
Contribution Pension Plan for Governmental Employees, as submitted by John
Hancock Corp., to comply with IRS Notice 2005-5, and authorize the Township
Supervisor and Clerk to sign the amendment. Seconded by Ms. Arnold.
Ayes all.
J.8 2005 Sidewalk Repair Program
Township Engineer Bailey addressed the Board and answered questions.
Ms. Arnold moved to approve Change Order No. 1 on the contract with G.V. Cement
Contracting, Inc., for the 2005 Sidewalk Repair Program, increasing the project
cost by $18,077.20 for a new contract total of $63,872.20, and authorize the
Supervisor and Clerk to execute same. Seconded by Mr. Mann.
Ayes all.
J.9 Approval of DDA request to contract for
Streetscape Landscape Maintenance
Services
Patrick Fellrath, Civil Engineer from the Division of Public Services, addressed
the Board and answered questions.
Mr. Curmi expressed concern that the successful contractor be monitored as to
whether any illegal aliens are hired to work.
Mr. Mann moved to approve the request of the DDA to award a contract for
Landscape Maintenance Services for DDA Streetscape to Denny’s Landscaping, and
authorize the Chairman and Secretary of the DDA to enter into a contract for
said services. Seconded by Ms. Arnold.
Ayes all.
Board members requested that they receive copies of the DDA minutes.
The Board recessed at 11 p.m. and returned at 11:10 p.m.
J.10 Sheldon Road Underpass Intergovernmental
Agreement
Resolution
No. 06-01-10-01
Alan Helmkamp, Assistant to Wayne County Executive Robert Ficano, appeared
before the Board and introduced his Director of Engineering, Hassan Saab, and
two of the Design Engineers.
The Board discussed at length the history of the project, prior delays, the
actual amount of opt-out costs, the length of time the Sheldon Road would be
inaccessible, the pros and cons of continuing, and possible ways to finance the
project.
Mr. Edwards cited prior projects where timely cooperation with the County has
not been fully forthcoming.
Mr. Curmi moved to approve Resolution 06-01-10-01 and enter into the
Intergovernmental Agreement dated November 28, 2005, between the County of Wayne
and the City of Plymouth and the Township of Plymouth for the construction of
the Sheldon Road/CSX Railroad grade separation, and authorize the Township
Supervisor and Clerk to sign the agreement which contains a maximum cost to the
Township of $1,021,750, subject to a revised and improved payment schedule being
negotiated between Wayne County and Plymouth Township. Seconded by Mr. Mann.
ROLL CALL: AYES: Curmi, Mann, Reaume
NAYS: Arnold, Doroshewitz, Edwards, Massengill
Motion defeated.
Mr. Doroshewitz moved to approve Resolution 06-01-10-01 and enter into the
Intergovernmental Agreement dated November 28, 2005, between the County of Wayne
and the City of Plymouth and the Township of Plymouth for the construction of
the Sheldon Road/CSX Railroad grade separation, and authorize the Township
Supervisor and Clerk to sign the agreement which contains a maximum cost to the
Township of $1,021,750, subject to approval of a bond issue by the voters at the
May election. Seconded by Ms. Arnold.
After further discussion, the motion was withdrawn by the maker and supporter.
Mr. Doroshewitz moved to reconsider the original motion. Seconded by Mr. Mann.
ROLL CALL: AYES: Doroshewitz, Mann, Curmi, Edwards, Reaume
NAYS: Arnold, Massengill
Motion carried.
Mr. Curmi moved to approve Resolution 06-01-10-01 and enter into the
Intergovernmental Agreement dated November 28, 2005, between the County of Wayne
and the City of Plymouth and the Township of Plymouth for the construction of
the Sheldon Road/CSX Railroad grade separation, and authorize the Township
Supervisor and Clerk to sign the agreement which contains a maximum cost to the
Township of $1,021,750, subject to a revised payment schedule being negotiated
between Plymouth Township and Wayne County, said schedule to be returned to the
Board to approve the payment terms only at the February 21, 2006, Regular Board
Meeting or earlier. Seconded by Mr. Mann.
ROLL CALL: AYES: Curmi, Mann, Doroshewitz, Edwards, Reaume
NAYS: Arnold, Massengill
Motion carried.
A copy of the Resolution is on file in the Clerk's office for public perusal.
The direction of the Board was for Treasurer Edwards and Attorney Cronin to
negotiate the payment schedule with Wayne County.
K. SUPERVISOR COMMENTS
Mr. Reaume updated members on the final settlement with American Golf and reminded Board Members of the upcoming MTA Conference in February.
L. TRUSTEE COMMENTS
Mr. Edwards commented on the finalization of the American Golf settlement.
M. PUBLIC COMMENT
Bill Pratt, resident and Planning Commission member, spoke in favor of the underpass project and expressed that he is encouraged by the Board’s deliberative process.
N. CLOSED SESSION
At 12:35 a.m., it was moved by Mrs. Massengill and seconded by Ms. Arnold
that a closed session be called for the purpose of
RE: AFSCME Contract
This is a permissible purpose under the Michigan's Open Meeting Act, Public Act
No. 267, Article 15.268, Section 8, Paragraph (c)
Ayes all on a roll call vote.
At 12:46 p.m., it was moved by Mrs. Massengill and seconded by Ms. Arnold to
return to open session.
Ayes all on a roll call vote.
Mr. Edwards moved to approve the agreement between the Charter Township of
Plymouth and AFSCME (Michigan Council of American Federation of State, County,
and Municipal Employees) dated January 1, 2005, and ending December 31, 2008.
Ayes all.
O. ADJOURN
Mrs. Massengill moved to adjourn the meeting. Seconded by Mr.
Mann.
Ayes all.
Meeting adjourned at 12:50 p.m.
________________________________
Marilyn Massengill, Clerk
Charter Township of Plymouth
PLEASE TAKE NOTE; The Charter Township of Plymouth will provide
necessary reasonable auxiliary aids and services, such as signers for the
hearing impaired and audio tapes of printed materials being considered at all
Township Meetings, to individuals with disabilities at the Meetings/Hearings
upon two weeks notice to the Charter Township of Plymouth by writing or calling
the following: Human Resource Office, 42350 Ann Arbor Road, Plymouth, MI 48170.
Phone number (734) 354-3202 TDD units: 1-800-649-3777 (Michigan Relay Services)
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