Board of Trustees Minutes
February 21, 2006

Supervisor Reaume called the meeting to order at 7:08 p.m. and led in the Pledge of Allegiance to the Flag.

MEMBERS PRESENT:

Richard Reaume, Supervisor
Marilyn Massengill, Clerk
Ron Edwards, Treasurer
Kay Arnold, Trustee
Charles Curmi, Trustee
Robert Doroshewitz, Trustee
Steven Mann, Trustee

ABSENT:

None

OTHERS PRESENT:

James Anulewicz, Director of Public Service
Joe Bridgman, Deputy Clerk
Thomas Hollis, Public Works Manager
Mark Lewis, Chief Building Official
Randy Maycock, Fire Chief
Thomas Tiderington, Police Chief
Susan Vignoe, Solid Waste and Public Service Coordinator
Mark Wendel, Assistant Fire Chief
Michael Bailey, Dietrich Bailey Associates
Timothy Cronin, Township Attorney
Alice Geletzke, Recording Secretary
28 members of the public

Fire Chief Randy Maycock presented a proclamation to recently retired Don Hahn, thanking him for 26 years of service.

D.  APPROVAL OF AGENDA

     Regular Meeting - Tuesday, February 21, 2006

Mrs. Massengill amended the agenda by the removal of Item J.15 under New Business, Fire Station No. 2 Underground Storage Tank Removal/Remediation. Mr. Edwards added Item J.22, Detroit Edison vs. Charter Township of Plymouth, and Item J.23, Wayne County Foreclosure, both items also under New Business. Mrs. Massengill then moved to approve the agenda for the Board of Trustees Regular Meeting of February 21, 2006, as amended. Seconded by Ms. Arnold.

Ayes all.

E.  CONSENT AGENDA

     E.1  Approval of Minutes
            Regular Meeting - Tuesday, January 10, 2006


     E.2  Approval of Township Bills

     E.3   Approval of Easements – N/A

     E.4  Communications-Resolutions-Reports

            A.  Communications

                  Vehicle Purchases – 2006 GMC Truck and Van
                  Thank you note from Sarah & James Begian to the Plymouth Community
                  Fire Department
                  Thank you note to firefighters King, Conroy, Harrell, and Moustakas from
                  Leslie McMillen
                  Letter of appreciation from retiring Communications Supervisor Herbert Rockwell
                  to Supervisor Reaume
                  Thank you letter to the Plymouth Township Board of Trustees from P.C.C.S.
                  Superintendent Mr. James C. Ryan

            B.  Resolutions – N/A

            C.  Reports

                 January 2006, Monthly Report, Building Department
                 December, 2005, Monthly Report, Fire Department
                 January 2006, Monthly Report, Fire Department
                 December, 2005, Monthly Report, Police Department
                 January 2006, Monthly Report, Police Department
                 January 2006, Monthly Report, Department of Public Works

Mrs. Massengill moved to approve the Consent Agenda for the Board of Trustees Regular Meeting of February 21, 2006, as submitted. Seconded by Ms. Arnold.

Ayes all.

F.  PUBLIC COMMENT AND QUESTIONS

Mary Bruce, newly-elected president of AFSCME Local 2958, introduced the following new officers: Susan Vignoe, Vice President; Deanna Foerster, Secretary/Treasurer; Donna Snell, Recording Secretary; and Linda Shoemaker, interim Steward, who was not present.

Paul Bortell, president of the Plymouth Towne Homeowners’ Association, asked Board members to review a packet he presented which expresses neighbors’ concerns of the expansion plans for NorthRidge Church and their non-compliance with the 1995 consent judgment.

Mr. Anulewicz agreed to review the situation, get back to the Supervisor, and respond to the Board.

G.  PUBLIC HEARING – N/A

H.  COMMUNITY DEVELOPMENT – N/A

I.  UNFINISHED BUSINESS – N/A

J.  NEW BUSINESS

     J.1  New Township Hall Project Update and Bid Approval for Bid Category # 6L Wire Mesh
           Partitions for the Township Hall and Fire Station

           Because of the absence of Jack Michael of DeMattia Group, Mr. Mann moved to
           table Item J.1 until later in the meeting. Seconded by Mr. Edwards.

Ayes all.

     J.2  Approval of a Lawn Maintenance Services Agreement

Thomas Hollis, Public Works Manager, addressed the Board and answered questions.

Ms. Arnold moved to authorize the Township Attorney to prepare a contract between TNT Lawncare and Plymouth Township for lawn maintenance services, and to authorize the Township Supervisor and Clerk to sign same. Seconded by Mr. Mann.

Ayes all.

     J.3  Wayne County Annual Permit "C's" for 2006 for the following: Street Sweeping
           Calcium Magnesium Chloride, Water Mains, Sanitary Sewers and Sidewalks
           and the 2006 (MDOT) Michigan Department of Transportation Annual Permit
           Resolution No. 06-02-21-02

Public Works Manager Hollis explained the requirement for passing the resolution yearly.

Mr. Mann moved to authorize the Township Supervisor to sign the Annual Permit “C’s”, MDOT Permit, and approve the Performance and Indemnification Resolution allowing the Charter Township of Plymouth to work within the rights-of-way of roads under the jurisdiction of the County of Wayne and State of Michigan, Resolution No. 06-02-21-02. Seconded by Ms. Arnold.

Ayes all on a roll call vote.

A copy of Resolution 06-02-21-02 is on file in the Clerk’s office for public perusal.

     J.1  New Township Hall Project Update and Bid Approval for Bid Category # 6L Wire Mesh
           Partitions for the Township Hall and Fire Station

Mr. Mann moved to remove Item J.1 from the table. Seconded by Ms. Arnold.

Ayes all.

Jack Michael of DeMattia Group addressed the Board and answered questions regarding Bid Category #6L.

Mr. Mann moved authorization to award Bid Category #6L, Wire Mesh Partition, to Steel Equipment Company of Pontiac, Michigan, in the amount of $2,184. Seconded by Ms. Arnold.

Ayes all.

Mr. Michael presented the update and project status report of the Township Hall Project.

Board members discussed various aspects of the report such as the need for back-up computer plans prior to the August election if facility occupancy is delayed, and breakdown of costs and the work to be done on the Haggerty Road approach and drive to be shared with the adjacent shopping center developer.

The Board also discussed dealings with A3C prior to the end of their current contract in April. Ms. Arnold requested copies of the Requests for Information (RFI’s) for the Supervisor, Clerk, and Treasurer to review.

Mr. Mann moved to approve the counter and millwork changes as proposed in Line Item 3 of the Owner Contingency Status Update, in the amount of $5,305. Seconded by Mr. Edwards.

Ayes all.

Ms. Arnold moved to approve providing two 4” conduits and one 2” conduit from the Police Station computer room to the second floor roof for antenna wiring, in the amount of $14,027. Seconded by Mr. Doroshewitz.

Ayes all.

It was noted that the drilling for the conduit could be approved by the Supervisor and Clerk.

     J.4  Fire Act Grant

Fire Chief Randy Maycock addressed the Board and answered questions regarding the use of the grant funds to purchase exercise equipment.

Ms. Arnold moved to approve acceptance of the 2005 Fire Act Grant in the amount of $14,270.00, with a Township match of $1,427.00. Seconded by Mr. Mann.

Ayes all.

     J.5  Stryker Model 6500 POWER-PRO AMBULANCE COTS

Chief Maycock explained the battery-powered cots are designed to help prevent back injuries.

Mr. Curmi moved to approve the purchase of four Stryker Power Pro Model 6500 cots in the amount of $36,950.40. This is an approved 2006 Capital expenditure item. Seconded by Ms. Arnold.

Ayes all.

     J.6  Sparky's Hazard House Program, Model #FHH-21.S

Chief Maycock explained the fire prevention and lifesaving educational advantage of the Hazards House, particularly for school children and senior citizens.

Ms. Arnold moved to approve the purchase of Sparky’s Hazards House, using the donated funds received from area Township businesses along with Capital purchase funds necessary to cover any additional cost. Total cost for Sparky’s Hazards House is $14,330.00, plus shipping. Seconded by Mr. Edwards.

AYES: Arnold, Edwards, Doroshewitz, Mann, Massengill, Reaume
NAYS: Curmi
Motion carried.

     J.7  Proposed Ordinance Authorizing the Sale by Auction, Live or on the Internet,
           of Township Property
           Ordinance No.C-06-01

Township Attorney Cronin addressed the Board and answered questions.

Mr. Doroshewitz moved to approve the first reading of Ordinance No. C-06-01, an Ordinance authorizing the sale by Auction, Live or on the Internet, of Township Property. Seconded by Mr. Mann.

Ayes all on a roll call vote.

A copy of the Ordinance is on file in the Clerk's office for public perusal.

     J.8  Resolution for Adopting Municipal Employees' Retirement System of Michigan
           Defined Benefit Programs
           Resolution No. 06-02-21-03

and

     J.9  Resolution for Defining a Day of Work or Hours per Month for Mers Retirement Purposes
           Resolution No. 06-02-21-04

Mr. Reaume explained that Assistant Fire Chief Wendel is the only Fire Department member not presently covered by a MERS Defined Benefit Retirement Plan.

Ms. Arnold moved to approve Resolution No. 06-02-21-03 and Resolution No. 06-02-21-04, the implementation of a MERS Retirement Plan for Assistant Fire Chief Mark Wendel, conditional upon Mark Wendel agreeing to the irrevocable transfer of all defined contribution funds into the new MERS defined benefit plan. Seconded by Mr. Edwards.

Ayes all on a roll call vote.

Copies of the Resolutions are on file in the Clerk’s office for public perusal.

     J.10  Sale of Existing Township Hall Property

Supervisor Reaume addressed the Board and answered questions.

Craig Gonzales, representing Original Pancake House, the second highest bidder, addressed the Board.

Mr. Cronin advised that the Board should inquire as to whether the offer will remain open or be increased. Mr. Gonzales stated that he would have to discuss this aspect with his employer.

Mr. Edwards moved to authorize the Clerk and Supervisor to sign the Purchase Agreement for the current Charter Township of Plymouth site submitted by Capital Acquisitions and Development of Bloomfield Hills, MI, with a purchase price of $4,250,000. Seconded by Mr. Curmi.

Ayes all.

     J.11  Non-represented Retirement Health Insurance Policy

Mr. Curmi moved to postpone consideration of the Non-represented Retirement Health Insurance Policy until it is reviewed by the labor attorney and a written report is completed by Joann Coobatis, Human Resource Director. Seconded by Ms. Arnold.

Ayes all.

     J.12  Retirement Plan Administrator

The Board requested further research into transferring retirement plan administration to Burnham & Flowers Group.

Ms. Arnold moved to postpone Item J.12, Retirement Plan Administrator, for up to 60 days. Seconded by Mr. Curmi.

Ayes all.

     J.13  LTD & Life Insurance

Mr. Reaume explained that combining long term disability and life insurance with one carrier can save the Township $39,865 in the first year.

Mr. Mann moved to authorize the Clerk and Supervisor to sign the submitted Group Insurance Application, Medical Assistant Service Agreement, and Sick Pay Services Agreement with Mutual of Omaha Insurance Company, and issue an insurance binder check in the amount of $5,929.00. Seconded by Mr. Curmi.

Ayes all.

     J.14  Proposed One Million Gallon Elevated Water Storage Tank

Township Engineer Michael Bailey addressed the Board and answered questions.

The Board made suggestions for cost-saving measures.

Mr. Curmi moved to approve the Site Plan for the proposed one million gallon elevated water tank and submission to the Planning Commission for their information and comments, with the following changes:

1)  The road to be gravel instead of asphalt.
2)  The lettering to be proportionate to the tank size, using the same font as on the existing
     Lakepointe tank, elimination of Township logo.
3)  Delay the fencing, pending negotiations with potential cellular customers.

Seconded by Mr. Mann.

Ayes all.

     J.15  Fire Station No. 2 Underground Storage Tank Removal/Remediation

This item was removed from the agenda.

     J.16  Request to declare two parcels of property located east of Napier Road, south of
             Five Mile Road and west of Ridge Road as an Industrial Development District (IDD)
             Establish Date for public hearing

Ms. Arnold moved that March 14, 2006, be set for public hearing on the request from DEMCO 54, LLC, to declare 323.71 acres of property located east of Napier Road, south of Five Mile Road, and west of Ridge Road as an Industrial Development District (IDD). Seconded by Mr. Edwards.

Ayes all.

     J.17  Request for a 12 year Industrial Facilities Exemption from Comau Pico, Inc. for their
             proposed new leased facilities to be constructed on property located east of Napier
             Road, south of Five Mile Road, and west of Ridge Road
             Establish Date for public hearing

Mr. Edwards moved that March 14, 2006, be set for public hearing on the request from Comau Pico, Inc., for a twelve (12) year Industrial Facilities Exemption for their proposed new leased facilities to be located south of Five Mile Road, west of Napier Road, and east of Ridge Road, Plymouth Township, Wayne County, Michigan. Seconded by Ms. Arnold.

Ayes all.

     J.18  Request for a 12 year Industrial Facilities Exemption from Absopure Water Company
             for an additional production line and construction of a bridge connecting two buildings
             to carry inventory at their facility located at 8835 General Drive
             Establish Date for public hearing

Mr. Edwards moved that March 14, 2006, be set for public hearing on the request from Absopure Water Company for a twelve (12) year Industrial Facilities Exemption covering an additional production line and construction of a bridge connecting two buildings to carry inventory for their leased facility located at 8835 General Drive, Plymouth Township, Wayne County, Michigan. Seconded by Mr. Curmi.

Ayes all.

     J.19  CSX/Sheldon Road IGA Payment Schedule

Attorney Cronin commented on his communication with Mr. Helmkamp, Assistant Wayne County Executive.

Mr. Curmi moved to approve payment of 50% of the Township’s commitment to the CSX/Sheldon Road costs at 50% completion of the project and the remainder at the end of the project. Seconded by Mr. Doroshewitz.

AYES: Curmi, Doroshewitz, Edwards, Mann, Reaume
NAYS: Arnold, Massengill

     J.20  NOTICE OF INTENT CAPITAL IMPROVEMENT BONDS – SHELDON ROAD/CSX
             RAILROAD PROJECT
             Resolution No. 06-02-21-05

There was no objection to Mr. Mann’s request to abstain from voting on this item because his law firm will be working on the bond issue.

Mr. Edwards moved to approve Resolution No. 06-02-21-05, authorizing the Clerk to publish the Notice of Intent to issue Capital Improvement Bonds for the Sheldon Road/CSX Railroad project. Seconded by Mr. Curmi.

ROLL CALL: AYES: Edwards, Curmi, Doroshewitz, Reaume
NAYS: Arnold, Massengill
ABSTAIN: Mann
Motion carried.

A copy of the Resolution is on file in the Clerk's office for public perusal.

     J.21  Purchase of Furniture for Township Hall Complex

Randy Balconi, representing Interior Environments, the low bidder for the furniture, addressed the Board and answered questions.

Ms. Arnold moved to approve the purchase of Office Furniture from Interior Environments for the new Township Hall complex, in the amount of $278,429.76. Seconded by Mr. Mann.

Ayes all.

     J.22  Detroit Edison vs. Plymouth Township

Mr. Edwards addressed the Board and answered questions regarding settlement of the Detroit Edison case where they contested their assessed valuations.

Ms. Arnold moved to authorize the Supervisor and Treasurer to sign the documents supplied by the Detroit Edison Company. Seconded by Mr. Mann.

Ayes all.

     J.23  Wayne County Foreclosure

Mr. Edwards explained he wanted the Board to be aware of the threat by Wayne County to foreclose on a parcel of property that Mr. Bailey researched and found to be part of the public right-of way for Port Street.

L.  TRUSTEE COMMENTS

Board members discussed the holding of a Special Meeting on Tuesday, February 28.

Mr. Doroshewitz asked for an update on negotiations for a fire contract with the City of Plymouth. Mr. Reaume indicated there are no scheduled dates for negotiations.

M.  PUBLIC COMMENT

Dr. Jerry McGue, a resident of Howland Park Drive, expressed his concerns regarding a possible proposed parking lot for NorthRidge church adjacent to his property. He discussed the church’s non-compliance with the consent judgment such as permitting right turns south on Ridge Road. He also took issue with late outside activities that are disruptive for homeowners in the area.

Mr. Paul Bortell had questions about the Board’s support of the original consent judgment.

Mr. Anulewicz indicated he would further investigate the stipulations of the Consent Judgment and what the concerns are if expansion extends beyond the site originally covered.

N. ADJOURN

Mrs. Massengill moved to adjourn the meeting. Seconded by Mr. Edwards.

Ayes all.

Meeting adjourned at 11:05 p.m.



_______________________________
Marilyn Massengill, Clerk
Charter Township of Plymouth


PLEASE TAKE NOTE; The Charter Township of Plymouth will provide necessary reasonable auxiliary aids and services, such as signers for the hearing impaired and audio tapes of printed materials being considered at all Township Meetings, to individuals with disabilities at the Meetings/Hearings upon two weeks notice to the Charter Township of Plymouth by writing or calling the following: Human Resource Office, 42350 Ann Arbor Road, Plymouth, MI 48170. Phone number (734) 354-3202 TDD units: 1-800-649-3777 (Michigan Relay Services)
 

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9955 N. Haggerty Road
Plymouth, Michigan  48170
(734) 453-3840

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