Board of Trustees Minutes
March 28, 2006
Supervisor Reaume called the meeting to order at 7:03 p.m. and led in the
Pledge of Allegiance to the Flag.
MEMBERS PRESENT:
Richard Reaume, Supervisor
Marilyn Massengill, Clerk
Ron Edwards, Treasurer
Kay Arnold, Trustee
Charles Curmi, Trustee
Robert Doroshewitz, Trustee
Steven Mann, Trustee, arrived at 8:07 p.m.
ABSENT:
None
OTHERS PRESENT:
Mark Lewis, Chief Building Official
Randy Maycock, Fire Chief
Robert Smith, Assistant Police Chief
Thomas Tiderington, Police Chief
Michael Bailey, Dietrich Bailey Associates
Timothy Cronin, Township Attorney
Joe Bridgman, Deputy Clerk
Alice Geletzke, Recording Secretary
14 members of the public
D. APPROVAL OF AGENDA
Regular Meeting - Tuesday, March 28, 2006
Mrs. Massengill amended the agenda by removing Item J.4, First Amendment to
Consent Judgment/Massey v. Plymouth Township, and adding Item J.6, Department of
Public Works Portable Radios, both under New Business. She then moved to approve
the Agenda for the Board of Trustees Regular Meeting of March 28, 2006, as
amended. Seconded by Mr. Edwards.
Ayes all, except Mr. Mann who was absent.
E. CONSENT AGENDA
E.1 Approval of Minutes
Regular
Meeting - Tuesday, March 14, 2006
E.2 Approval of Township Bills
| |
|
Year 2006 |
| General Fund |
(101) |
$195,430.99 |
| General Fund Loan to Downtown Development Authority |
(101) |
- |
| Water/Sewer |
(592) |
245,799.92 |
| Improvement Revolving |
(246) |
2,148.75 |
| SWD |
(226) |
81,051.02 |
| Trust and Agency |
(701) |
19,250.00 |
| Tax Pool |
(703) |
- |
| Drug Forfeiture |
(265) |
1,200.00 |
| Special Assessment Capital Project Fund |
(805) |
1,759.50 |
| |
Total:
|
$546,640.18 |
E.3 Approval of Easements – N/A
E.4 Communications-Resolutions-Reports
A.
Communications
Thank you letter from P.C.C.S. Chairperson Betty Bloch
B.
Resolutions – N/A
C.
Reports
February, 2006, Monthly Report, Building Department
February, 2006, Monthly Report, Fire Department
February, 2006, Monthly Report, Police Department
February, 2006, Monthly Report, Department of Public Works
Mrs. Massengill moved to approve the Consent Agenda for the Board of Trustees
Regular Meeting of March 28, 2006, as presented. Seconded by Ms. Arnold.
Ayes all, with Mr. Mann absent.
F. PUBLIC COMMENT AND QUESTIONS
Don Schnettler questioned the staffing numbers for the Police and Fire
Departments and comments reported in the newspaper regarding supervisory
problems in communications. Mr. Schnettler was advised that since Mr. Mann made
the comments he should question him when he arrives.
Mark Kirchmer, athletic director for programs at Our Lady of Good Counsel,
requested consideration for use of fields in the Township for soccer and
football practices, as well as exploring long-term plans for field development.
He was advised to contact James Anulewicz, Director of Public Service.
Paul Bortell, president of Plymouth Commons Homeowners Association, updated the
Board on the progress regarding his efforts to seek compliance with the
stipulation of no right turns onto Ridge Road in the NorthRidge Church Consent
Judgment. He hopes to meet with the pastor soon regarding this issue.
Rebecca Hayes, a resident of Plymouth Commons and member of NorthRidge Church,
commented that her observation of traffic on Sunday mornings did not reveal
substantial delays. Nor did she feel emergency vehicles would have difficulties
entering the subdivision.
Rick Coon, a resident of Gold Arbor, expressed his concern with the spread of
oak wilt should the developer of Plymouth Towne Center begin tree cutting after
April 1. He asked the Board to consider adopting an ordinance to ban cutting
between April and November, as some communities have done. The Board discussed
including information in the newsletter and directed Attorney Tim Cronin to
prepare an ordinance for consideration at the next meeting.
G. PUBLIC HEARING
G.1 Approve WideOpenWest, LLC Cable
Franchise Transfer pursuant to Agreement
and
Plan of Merger between WideOpenWest Holdings, LLC and Racecar
Acquisition, LLC
Attorney Cronin advised the Board of the necessity for this action because of
the transfer of stock control by financial entities.
Kathy Kiste of WideOpenWest of Michigan addressed the Board and answered
questions.
Mr. Reaume opened the public hearing at 7:58 p.m. There being no public comment,
the hearing was closed at 7:59 p.m.
Mr. Edwards moved to approve the Application for Transfer of Control of the
WideOpenWest of Michigan, Inc.’s Plymouth Township cable franchise pursuant to
the Agreement and Plan of Merger between WideOpenWest Holdings, LLC, and Racecar
Acquisition, LLC, as stated in the December 22, 2005, FCC Form 394 Application.
Seconded by Mrs. Massengill.
Ayes all, except Mr. Mann who was absent.
H. COMMUNITY DEVELOPMENT – N/A
I. UNFINISHED BUSINESS
I.1 Retirement Plan Administrator
Postponed at the
February 21, 2006 meeting
Mr. Edwards moved to authorize the Supervisor and Clerk to sign the submitted
Administrative Services Agreement with the Burnham and Flowers Group to act as
plan administrator for the Township’s group retirement program. Seconded by Ms.
Arnold.
Ayes all, except Mr. Mann who was absent.
Mr. Mann arrived at 8:07 p.m.
J. NEW BUSINESS
J.1 Hilltop Golf Course Parking Lot
Michael Bailey of Dietrich Bailey Associates addressed the Board and answered
questions concerning the paving of Hilltop Golf Course Parking Lot.
Mr. Edwards moved to authorize the Township Engineer to prepare bid documents
for the Paving Improvements at the Hilltop Golf Course with the bids being
brought back to the Board for consideration of award. Seconded by Ms. Arnold.
Ayes all.
J.2 Dispatch Radio Consoles
Police Chief Tiderington and Assistant Chief Smith addressed the Board and
answered questions.
Mark Campbell of Advanced Wireless Telecom, the low bidder, was also present and
answered questions regarding the equipment and warranties.
Ms. Arnold moved to award the Request for Proposal for the Communications
Centers Dispatch Radio Console to Advanced Wireless Telecom in the amount of
$123,400.00, as outlined in their proposal package. Seconded by Mr. Edwards.
Ayes all.
J.3 Communications Center Work Stations
Chief Tiderington and Assistant Chief Smith addressed the Board and answered
questions.
Mrs. Massengill moved to award the Request for Proposal for the Communications
Centers workstations to Xybix in the amount of $26,393.00, as outlined in their
proposal package. Seconded by Ms. Arnold.
AYES: Massengill, Arnold, Curmi, Doroshewitz, Mann, Reaume
NAYS: Edwards
Motion carried.
J.4 First Amendment to Consent Judgment/Massey
v. Plymouth Township
This item was removed from the agenda.
J.5 A3C Construction Administration Services
Mr. Edwards noted the receipt of the letter from Daniel Jacobs, Principal of
A3C, regarding the offer to continue past the April 21, 2006, conclusion date of
their present contract on a time and material basis.
Ms. Arnold indicated she still wanted information on how much the “requests for
information” (RFI) delays cost the Township.
The Board took no action on contract extension.
J.6 Department of Public Works Portable Radios
Assistant Police Chief Robert Smith addressed the Board and answered questions.
Mr. Mann moved to approve the purchase of twelve (12) portable radios for the
Department of Public Works from Advanced Wireless Telecom and the associated
user fees in an amount not to exceed $21,000. Seconded by Mrs. Massengill.
Ayes all.
K. SUPERVISOR COMMENTS
Mr. Reaume presented a sample of carpeting chosen by Fellows Creek Golf Club
of Canton, Inc., for installation in the Hilltop Golf Course Club House. The
carpet and installation will be paid for by the lessee; however, it must be
approved by the Board. There were no objections to the carpet from Board
members.
Ms. Arnold requested a list of repairs/replacements which are being made and who
is paying for them.
Attorney Cronin indicated the final payment request has been sent to American
Golf in Chicago, but he has not yet received a response.
Mr. Reaume stated that he informed 35th District Court that the Township will no
longer host the weekend work detail for probationers after moving to the new
Township Hall. He has been notified by the 35th District Court that they are
making provisions with Canton Township to host weekdays and the City of Plymouth
on weekends.
Salem High School’s class on Michigan History is looking for someone to work
with a volunteer in the Township cemetery.
The Wayne County Commission has passed an ordinance requiring municipalities
that are going to establish a local development finance authority or a downtown
development authority to notify the County Commission by resolution.
L. TRUSTEE COMMENTS
In response to Mr. Curmi’s question, Mr. Reaume indicated the Township is
awaiting receipt of the material from the State regarding transfer of the water
tower property.
Mr. Curmi asked that the Board review the proposed upcoming newsletter prior to
publication.
Mr. Reaume indicated that Wayne County is currently dealing with CSX, the
Detroit Water Board and the City of Plymouth regarding the Sheldon Road
underpass agreements.
Mrs. Massengill asked that a list of employees who drive Township-owned vehicles
to and from work be available prior to the next meeting.
Mr. Curmi asked for progress on proposed budget cuts.
Mr. Edwards noted that the auditors will be here next week and first quarter
figures will soon be available.
M. PUBLIC COMMENT
Don Schnettler asked why Mr. Mann made negative comments regarding
supervision of the Communications Department in the newspaper at a time when the
Township is attempting to sell the service.
Mr. Mann commented that there is always room for improvement, and that is what
is being attempted by the recent changes.
N. ADJOURN
Mrs. Massengill moved to adjourn the meeting. Seconded by Ms.
Arnold. Ayes all.
Meeting adjourned at 9:15 p.m.
_______________________________
Marilyn Massengill, Clerk
Charter Township of Plymouth
PLEASE TAKE NOTE; The Charter Township of Plymouth will provide
necessary reasonable auxiliary aids and services, such as signers for the
hearing impaired and audio tapes of printed materials being considered at all
Township Meetings, to individuals with disabilities at the Meetings/Hearings
upon two weeks notice to the Charter Township of Plymouth by writing or calling
the following: Human Resource Office, 42350 Ann Arbor Road, Plymouth, MI 48170.
Phone number (734) 354-3202 TDD units: 1-800-649-3777 (Michigan Relay Services)
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