Board of Trustees Minutes - Special Meeting
February 28, 2006
Supervisor Reaume called the meeting to order at 7:12 p.m.
MEMBERS PRESENT:
Richard Reaume, Supervisor
Marilyn Massengill, Clerk
Ron Edwards, Treasurer
Kay Arnold, Trustee
Charles Curmi, Trustee, arrived at 7:30 p.m.
Robert Doroshewitz, Trustee
Steven Mann, Trustee, arrived at 7:52 p.m.
ABSENT:
None
OTHERS PRESENT:
Robert Antal, Police Lieutenant
Joe Bridgman, Deputy Clerk
Robert Janks, Information Services
Randy Maycock, Fire Chief
Robert Smith, Assistant Police Chief
Thomas Tiderington, Police Chief
Mark Wendel, Assistant Fire Chief
Timothy Cronin, Township Attorney
Alice Geletzke, Recording Secretary
12 members of the public
D. APPROVAL OF AGENDA
Special Meeting - Tuesday, February 28, 2006
Mr. Edwards added Item J.12, under New Business, Water Storage Tank. Mr. Reaume
then moved to approve the agenda for the Board of Trustees Special Meeting of
February 28, 2006, as amended. Seconded by Ms. Arnold.
Ayes all, with Mr. Curmi and Mr. Mann absent.
E. APPROVAL OF CONSENT AGENDA – N/A
F. PUBLIC COMMENTS AND QUESTIONS
Paul Bortell, president of the Plymouth Commons Homeowners’ Association,
discussed various quotes in the Observer Newspaper article and asked Board
members to review a CD he presented to each member showing photos of backed up
traffic on Sunday morning at NorthRidge Church and their non-compliance with the
1995 consent judgment by allowing right turns onto Ridge Road.
Township Attorney Cronin and Police Chief Tiderington indicated a traffic
control order must exist from Wayne County requiring placement of the sign
separate from the consent judgment to allow for police enforcement. Per Chief
Tiderington’s research with Wayne County, a traffic control order does not exist
from Wayne County nor does it meet their criteria for issuing one.
Attorney Cronin agreed to review the consent judgment and return to the Board.
G. PUBLIC HEARING – N/A
H. COMMUNITY DEVELOPMENT – N/A
I. UNFINISHED BUSINESS – N/A
J. NEW BUSINESS
J.1 Hilltop Golf Course Dead and Replacement
Trees – Legal Issue
J.2 Hilltop Golf Course – American Golf Final
Payment and Proration
J.3 Cell Tower at Golf Course/Township Park
(T-Mobile & Metro PCS)
Mr. Edwards moved to table Items J.1, J.2, and J.3 until later in the meeting.
Seconded by Mrs. Massengill.
Ayes all, with Mr. Mann absent.
J.4 Phone & Data Contract – New Township Hall
Site
Bob Janks, Information Services, and Tim Griggs of SunTel Services addressed the
Board and answered questions.
Mr. Reaume thanked Mr. Doroshewitz and Mr. Janks for their time and expertise
involved in preparation of the RFP and the considerable time Mr. Janks spent in
reviewing the bids.
Mr. Doroshewitz asked permission to abstain from this item because he is
employed by Siemens, the manufacturer of the phone system bid by Business
Communications System. Ms. Arnold, however, requested his input on this item.
Mr. Doroshewitz indicated he would not have benefited financially if Business
Communications System had received the contract and agreed to provide his input.
The Board discussed various aspects of the system and whether there will be a
need for an extended warranty after the initial warranty for the first year
after installation.
Ms. Arnold moved to award the voice/data/wiring infrastructure bid to SunTel
Services of Rochester Hills, MI, in the amount of $193,976.13 with a one-year
warranty, and with the extended warranty price of $4,000 to remain the same at
the end of the warranty year. Seconded by Mr. Edward.
Ayes all.
Ms. Arnold moved to remove Items J.1, J.2, and J.3 from the table. Seconded by
Mr. Edwards.
Ayes all.
J.1 Hilltop Golf Course Dead and Replacement
Trees – Legal Issue
J.2 Hilltop Golf Course – American Golf Final
Payment and Proration
Attorney Cronin discussed with Board members the request of American Golf for
final payment and proration and addressed outstanding items such as the 100 ash
trees that have been removed with only 44 trees replaced. The list and pictures
of items for repair at the golf course was also discussed.
Mrs. Massengill recommended the condition of the site be inspected by Township
personnel at least once per year.
Mr. Mann moved to authorize the Township Attorney to negotiate with American
Golf for the final proration and authorize the Township Supervisor to approve
the final proration as negotiated by the Township Attorney. Seconded by Ms.
Arnold.
Ayes all.
J.3 Cell Tower at Golf Course/Township Park
(T-Mobile & Metro PCS)
Attorney Cronin addressed the Board and answered questions regarding the request
of T-Mobile and Metro PCS to install a cell tower in the Township Park and/or at
the Golf Course.
Mr. Edwards noted the current revenue from the cell tower at the DPW is $16,000
per year and over $1,900 per month is received for the Lakepointe water tower.
Board members discussed their concerns regarding aesthetics at the park and golf
course locations, suggesting the new water tower may be an alternative. The
consensus was not to consider the installation at the golf course and park
locations at this time.
J.5 Joint Dispatch/Communication Equipment
Purchase
RE: City of
Plymouth Letter
The Supervisor received a letter from the City of Plymouth, advising that they
may choose not to participate in the Intergovernmental Communication Agreement
with the Township in the future. That would affect the long-term costs of the
communication equipment purchase by the Township.
The Board recessed briefly at 9:05 p.m. and resumed at 9:20 p.m.
Police Chief Tiderington and Assistant Chief Smith gave a PowerPoint
presentation on Police Department agenda items.
Chief Tiderington requested creation of a five-year plan, detailing as much as
possible anticipated revenue losses and giving direction to the Police
Department as to the Board’s expectations.
J.6 Police Department Communication Center Radio
Equipment
Police Chief Tiderington and Assistant Chief Smith addressed the Board and
answered questions.
Mr. Mann moved to approve the Michigan Public Safety Communication System Member
Subscriber Agreement as presented, contingent upon review and approval of the
Township Attorney. Seconded by Mr. Curmi.
Ayes all.
J.7 Police Department Purchase of New Vehicles
Police Lt. Bob Antal presented a possible lease arrangement for four patrol
vehicles from Ford Motor Credit, thereby spreading the vehicle costs over four
years.
The Board noted that the interest rate on the vehicles would be 6.5%. It was
then the consensus that the vehicles be purchased.
J.8 Police Department Dispatch Supervision
Chief Tiderington, Assistant Chief Smith and Mr. Mann presented three possible
options for reorganization of the department to include dispatch supervision.
The Board discussed the various possibilities at length.
J.9 Police Department Retirement – Sgt. Jim
Jarvis
Chief Tiderington presented a formula for the possible retirement of Sgt. Jim
Jarvis in December, 2006. The Township would pay 4% for each year of service
toward his medical and dental benefits. Sgt. Jarvis would be retiring with less
than 25 years of service.
Chief Tiderington agreed to return to the Board after input from the labor
attorney and Supervisor, Clerk and Treasurer.
J.10 Police Department New Hire – Jason Hayes
The hiring of Jason Hayes would depend on retirement of Sgt. Jarvis and
anticipated staffing levels.
J.11 New Fire Station Construction Issues
RE:
Storage Room, Turnout Room, Plymovent System
The Board discussed resolution of the new Fire Station construction issues cause
by elements overlooked in the design process with Fire Chief Maycock and
Assistant Fire Chief Wendel.
J.12 Water Storage Tank
Mr. Edwards recommended enlarging the lettering for “Charter Township of” on the
new water tower. He noted that lettering of those words on the existing
Lakepointe water tower was not readable.
The Board also discussed asphalting the road vs. gravel.
K. SUPERVISOR’S COMMENTS
Mr. Reaume indicated a contingency plan was in place for the August election
if there are moving delays for the new Township Hall.
L. TRUSTEE COMMENTS
Mr. Mann recommended postponing the closed session because of the lateness of
the hour.
Mr. Doroshewitz moved to authorize a negotiating team consisting of the labor
attorney, the department head, the HR Director and, upon request, the Supervisor
as needed. Seconded by Mr. Mann.
Ayes all.
M. PUBLIC COMMENT – There was none.
N. CLOSED SESSION
Discuss IAFF Contract Negotiations
No action was taken on this item.
O. ADJOURN
Ms. Arnold moved to adjourn the meeting. Seconded by Mr.
Mann.
Ayes all.
Meeting adjourned at 12:15 p.m.
_______________________________
Marilyn Massengill, Clerk
Charter Township of Plymouth
PLEASE TAKE NOTE; The Charter Township of Plymouth will provide
necessary reasonable auxiliary aids and services, such as signers for the
hearing impaired and audio tapes of printed materials being considered at all
Township Meetings, to individuals with disabilities at the Meetings/Hearings
upon two weeks notice to the Charter Township of Plymouth by writing or calling
the following: Human Resource Office, 42350 Ann Arbor Road, Plymouth, MI 48170.
Phone number (734) 354-3202 TDD units: 1-800-649-3777 (Michigan Relay Services)
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