Board of Trustees Minutes
August 15, 2006

Supervisor Reaume called the first meeting in the new Town Hall to order at 7:03 p.m. and led in the Pledge of Allegiance to the Flag.

MEMBERS PRESENT:

Richard Reaume, Supervisor
Ron Edwards, Treasurer
Kay Arnold, Trustee
Charles Curmi, Trustee
Robert Doroshewitz, Trustee

ABSENT:

Marilyn Massengill, Clerk, Excused
Steven Mann, Trustee, Excused

OTHERS PRESENT:

James Anulewicz, Director of Public Service
Thomas Hollis, Public Service Manager
Mark Lewis, Chief Building Official
Randy Maycock, Fire Chief
Thomas Tiderington, Police Chief
Susan Vignoe, Solid Waste and Public Service Coordinator
Timothy Cronin, Township Attorney
Michael Bailey, Dietrich Bailey & Associates
Sara Hodges, McKenna Associates
Alice Geletzke, Recording Secretary
9 Members of the Public

D. APPROVAL OF AGENDA

    Regular Meeting - Tuesday, August 15, 2006

Ms. Arnold moved to approve the agenda for the Board of Trustees Regular Meeting of Tuesday, August 15, 2006, as submitted. Seconded by Mr. Edwards.

Ayes all.

E. CONSENT AGENDA

    E.1 Approval of Minutes
          Regular Meeting - Tuesday, July 18, 2006

    E.2 Approval of Township Bills

    E.3 Approval of Easements
          Lakeview Condominiums – Plymouth, L.L.C.

    E.4 Communications-Resolutions-Reports

          A. Communications
              Thank you letter to Rebecca Armstrong from Mike Verklan
              Thank you note to Susan Vignoe regarding the staff at
                Plymouth Township Park
              Letter of recognition from Captain Charles Russo to
                Boatswain Mate 3rd Class, William Jones
              Thank you letter from Deputy Fire Chief Carignan to
                Fire Chief Maycock
              Thank you letter from Fire Chief Zhmendak to
                Fire Chief Maycock
              Thank you letter from Ray Vincent to Captain Russo
                and Platoon #1
              Thank you letter to Chief Tiderington from John R. Santomauro,
              Canton Township Director of Public Safety with attached
                response from Police Chief Tiderington
              Letter to Rod Feuell from Daniel Ross

          B. Resolutions – N/A

          C. Reports
              July, 2006, Building Department
              July, 2006, Fire Department
              June, 2006, Police Department
              July, 2006, Department of Public Works
              2nd Quarter Financial Report

Moved by Ms. Arnold, seconded by Mr. Edwards, to approve the Consent Agenda for the Board of Trustees Regular Meeting of Tuesday, August 15, 2006, with the exception of E.2, Approval of Township Bills, to be discussed under New Business, Item J.7.

Ayes all.

F. PUBLIC COMMENT AND QUESTIONS - There was none.

G. PUBLIC HEARING

     G.1 Request from AVL Powertrain Engineering, Inc. for an Industrial
           Facilities Exemption on a speculative building, located at
           46097 Commerce Center Drive, to be completed and used to
           design, develop and provide engineering services for the
           development and testing of vehicle powertrain systems
           Resolution No. 06-06-13-24

Keith Dyer, Director of Operations for AVL Powertrain Engineering, Inc., addressed the Board and answered questions.

Mr. Reaume opened the public hearing at 7:16 p.m. There being no public comment, the hearing was closed at 7:17 p.m.

Township Attorney Timothy Cronin noted a copy of the lease needs to be provided for review as a condition of final action.

It was established that there were no outstanding water bills or taxes, and that there were no pending appeals with the Michigan Tax Tribunal.

Ms. Arnold moved to approve Resolution No. 06-08-15-24, granting the request from AVL Powertrain Engineering, Inc., for a twelve-year Industrial Facilities Exemption on their leased unfinished facility, designated in 2003 as a Speculative building. The request includes the cost of building completion and the cost of machinery, equipment, furniture and fixtures. The facility is located at 46097 Commerce Center Drive, Plymouth Technology Park, Parcel 1, Plymouth Township, Wayne County, Michigan. This approval is subject to the twelve-year lease being approved by the Township Attorney. Seconded by Mr. Edwards.

Ayes all on a roll call vote.

The resolution reads as follows:

WHEREAS, pursuant to P.A. 198 of 1974, as amended, after a duly noticed public hearing held on February 11, 2003, the Board of Trustees of the Charter Township of Plymouth, by resolution, established an Industrial Development District for Plymouth Technology Park, LLC, Plymouth Township, Wayne County, Michigan; and


WHEREAS, under the provisions of Act 198, the Board of Trustees of the Charter Township of Plymouth, at a meeting held on February 11, 2003, declared Speculative Building status on a proposed building to be constructed on property in Plymouth Technology Park, having an address of 46097 Commerce Center Drive; and

WHEREAS, AVL Powertrain Engineering, Inc., filed an application on July 12, 2006, requesting a twelve (12) year, after completion, Industrial Facilities Exemption Certificate, with respect to the cost of building improvements and new machinery, equipment, furniture and fixtures to be purchased and installed within the leased facility located at 46097 Commerce Center Dive, Parcel 1, Plymouth Technology Park; and

WHEREAS, before acting on said application, the Board of Trustees held a public hearing on Tuesday, August 15, 2006, in the Meeting Room of the Township Hall commencing at 7:16 p.m, at which hearing the applicant, the assessor, and representatives of the affected taxing units were given written notice and were afforded an opportunity to be heard on said application; and

WHEREAS, the building improvements and the installation of new machinery, equipment, furniture and fixtures had not begun earlier than six (6) months before July 12, 2006, the date of the acceptance of the application for the Industrial Facilities Exemption Certificate; and

WHEREAS, said building improvements to the facility and the installation of new machinery, equipment, furniture and fixtures is calculated to and will, at the time of issuance of the certificate, have the reasonable likelihood to retain, create or prevent the loss of employment in the Charter Township of Plymouth; and

WHEREAS, the aggregate SEV of real and personal property exempt from ad valorem taxes within the Charter Township of Plymouth, after granting this certificate will exceed 5% of an amount equal to the sum of the SEV of the unit, plus the SEV of personal and real property thus exempted;

NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the Charter Township of Plymouth that:

1. The Board of Trustees finds and determines that the granting of the Industrial Facilities Exemption Certificate, considered together with the aggregate amount of certificates previously granted and currently in force under Act No. 198 of Public Acts of 1974, as amended, and Act No. 255 of the Public Acts of 1978, as amended, shall not have the effect of substantially impeding the operation of the Charter Township of Plymouth, or impairing the financial soundness of a taxing unit which levies ad valorem property taxes in the Charter Township of Plymouth.

2. The application of AVL Powertrain Engineering, Inc., for an Industrial Facilities Exemption Certificate with respect to the building improvements and installation of new machinery, equipment, furniture and fixtures to be acquired and installed on the following described parcel of real property situated within an Industrial Development District, to wit:

46097 Commerce Center Drive
Parcel 1
Plymouth Technology Park, LLC

be and the same is hereby approved.

3. The Industrial Facilities Exemption Certificate, when issued, shall be and remain in effect for a period of twelve (12) years, after completion, in accordance with Township requirements and applicable statutory provisions found in MCL et seq.

H. COMMUNITY DEVELOPMENT

     H.1 Approve Rezoning from R-1-E, Single Family Residential District
           to R-1-H, Single Family Residential District for Application
           No. 1928

Sally Hodges of McKenna Associates congratulated Board members on their beautiful new facility.

Mrs. Hodges then addressed the Board and answered questions regarding the Planning Commission recommendation for the proposed rezoning.

Board members expressed their concerns regarding piecemeal zoning encroaching upon adjacent R-1-E areas.

Ms. Arnold moved to approve the recommendation of the Planning Commission to rezone Parcel R-78-046-99-002-707 from R-1-E, Single Family Residential, to R-1-H, Single Family Residential District, as described in the amended zoning map. Seconded by Mr. Reaume.

AYES: Arnold
NAYS: Curmi, Doroshewitz, Edwards, Reaume

Motion defeated.

I. UNFINISHED BUSINESS – N/A

J. NEW BUSINESS

    J.1 Request for a 10 year Industrial Facilities Exemption from
         Karmann Manufacturing, LLC for building improvements and new
         machinery, equipment, furniture and fixtures for a leased facility
         located at 15111 Keel Street
         Set date for public hearing

Ms. Arnold moved that September 26, 20056, be established for public hearing per the request from Karmann Manufacturing, LLC, for a ten (10) year Industrial Facilities Exemption covering the cost of building improvements and new machinery, equipment, furniture and fixtures, to be purchased and installed in the leased facility located at 15111 Keel Street, Metro West Industrial Park, Subdivision No. 2, Plymouth Township, Wayne County, Michigan. Seconded by Mr. Curmi.

Ayes all.

     J.2 Request for a 12 year Industrial Facilities Exemption from
          Automotive Components Holdings, LLC for new machinery,
          equipment, furniture and fixtures for their facility located at
          14425 Sheldon Road
          Set date for public hearing

Ms. Arnold moved that September 26, 2006, be established for public hearing per the request from Automotive Components Holdings, LLC, for a twelve (12) year Industrial Facilities Exemption covering the cost of new machinery, equipment, furniture, and fixtures to be purchased and installed in their facility located at 14425 Sheldon Road, Plymouth Township, Wayne County, Michigan. Seconded by Mr. Edwards,

Ayes all.

     J.3 Planning Commission Reappointments

Mr. Edwards moved to approve the reappointment of Kay Arnold, Carol Davis, and William Pratt to the Planning Commission with terms expiring on June 30, 2009. Seconded by Mr. Reaume.

Ayes all.

     J.4 2006 Sanitary Sewer Rehabilitation Program

Township Engineer Michael Bailey explained the on-going rehabilitation of the sanitary sewer system.

Mr. Doroshewitz moved to award the bid for the 2006 Sanitary Sewer System Rehabilitation Program to Insituform Technologies USA, Inc., in the amount of $479,781.00, and authorize the Clerk and Supervisor to execute the contract for same. Seconded by Mr. Curmi.

Ayes all.

The Board recessed briefly at 9:15 p.m. and resumed the meeting at 9:30 p.m.

     J.5 Revise the fire and ambulance fee schedule

Attorney Cronin discussed with the Board the revised fee schedule presented.

Ms. Arnold moved to approve the revised fire and ambulance fee schedule as submitted, effective immediately. Seconded by Mr. Curmi.

Ayes all.

     J.6 Revising the No Fault Insurance and Emergency Response Cost
          Recovery Policy

The Board discussed the revised policy presented by Attorney Cronin at length.

Mr. Curmi moved to approve the revised No Fault Insurance and Emergency Response Cost Recovery Policy as submitted, changing the third line on the second page to read, “The Fire Chief and Township Treasurer are hereby directed to, in their best professional judgment….” instead of “The Chief of Police is hereby directed to, in his or her best professional judgment…” Seconded by Ms. Arnold.

Ayes all.

     J.7 Discussion - $15K supervisor approval limit in Township
          purchasing policy

The Board discussed at length the $15,000 supervisor approval limit in Township purchasing policy and Mr. Curmi’s concerns regarding tighter control. Mr. Curmi asked for a list of purchase orders in the $8,000-$14,999 range as part of each meeting packet.

Mr. Edwards noted the addition to the Township Bills of $200,000, General Fund Loan to Downtown Development Authority for the Township portion of Haggerty Road improvements, with a revised total of $3,602,959.36.

     E.2 Approval of Township Bills

Ms. Arnold moved to approve the Township Bills with the addition of the $200,000 General Fund Loan to the Downtown Development Authority, for a total of $3,602,959.36. Seconded by Mr. Edwards.

Ayes all.

     J.8 Discussion - Township vehicle take home policy

The Board reviewed and discussed the list of Township vehicles and the take-home policy. In future budget planning, Mr. Curmi hopes to restrict the number of vehicles taken home, paying mileage instead, if need be.

K. SUPERVISOR COMMENTS

Mr. Reaume indicated all departments are now in the new facility, with the Police having moved in July 11. The punch list is still being worked on.

He presented the West Nile Virus pamphlet which has been mailed to residents at an approximate cost of $3,000, covered by grant money. He also presented the pamphlet from Plymouth Community Arts Council Village Potters Guild and Pewabic Pottery regarding taking part in the creation of a tile mural for the Township Hall.

He updated Board members on the Sheldon Road underpass and the renegotiated payment terms.

L. TRUSTEE COMMENTS

Ms. Arnold expressed her disappointment in the lack of support for the Planning Commission rezoning recommendation.

Mr. Anulewicz thought a more thorough, detailed presentation might have helped.

Mr. Doroshewitz relayed comments from the residents in the area who are concerned that encroaching zoning changes will allow condos to be built, lowering property values of the large homes in the area. He also stated that the residents feel their views are being ignored by the Planning Commission.

Mr. Anulewicz indicated his office would be happy to meet with homeowners who feel that way. He also felt a joint meeting with the Board, the Planning Commission, and the Zoning Board of Appeals would be productive in defining Township goals.

M. PUBLIC COMMENT – There was none.

N. ADJOURN

Ms. Arnold moved to adjourn the meeting. Seconded by Mr. Edwards.

Ayes all.


Kay Arnold, Trustee, Acting Clerk
Charter Township of Plymouth


PLEASE TAKE NOTE; The Charter Township of Plymouth will provide necessary reasonable auxiliary aids and services, such as signers for the hearing impaired and audio tapes of printed materials being considered at all Township Meetings, to individuals with disabilities at the Meetings/Hearings upon two weeks notice to the Charter Township of Plymouth by writing or calling the following: Human Resource Office, 42350 Ann Arbor Road, Plymouth, MI 48170. Phone number (734) 354-3202 TDD units: 1-800-649-3777 (Michigan Relay Services)

 

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Charter Township of Plymouth
9955 N. Haggerty Road
Plymouth, Michigan  48170
(734) 453-3840

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